Legal PA

1 week ago

London, United Kingdom JM Legal Ltd Full time

Legal PA - Employment Law for a specialist Employment Law Firm in the City supporting Partner level. £45,000 + Hybrid working 2 days at home.

Legal PA and administrative support to Partners, fee-earners and to deliver pro-active support to the Marketing and Operations Director, displaying a strong focus on exceptional client service.

Key Responsibilities* Providing administrative and secretarial support including assisting on specific projects.* Word processing, typing and collating correspondence and other documents, amending and formatting documents quickly and accurately.* Assisting with the onboarding of new clients and matters, including processing KYC and AML checks and preparing engagement letters.* Maintaining diary systems including arranging and booking internal and external meetings including client lunches and dinners.* Arranging travel and hotel requirements for fee-earners.* Handling expense claims for fee-earners.* Scheduling archiving and retrieval of files from storage.* Managing front of house and client and internal meeting rooms including meeting and greeting external clients / visitors.* Assisting with organising internal events (e.g. client lunches and dinners, social events).* Ensuring fee-earner capacity trackers are kept updated.* Arranging couriers, redirecting post.* Assisting with resolving any routine business operations problems as part of the overall support team.* Assisting with IT admin / equipment set up / return for new joiners and leavers and ordering new equipment for existing staff, when required.Skills and Experience* Prior experience in a legal secretarial role / prior secretarial / PA experience in a fast-paced City environment is desirable.* Strong, accurate typing skills (65+ wpm).* High proficiency in all Microsoft Office packages (Word, Excel, PowerPoint, Outlook), together with the use of house styles.* Excellent written and verbal communication skills, including strong proofing skills.* Pro-active with a strong ownership approach to the operational work-flow.* Good judgement and ability to work on own initiative.

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