Administrator Bedford

1 week ago

Bedford, United Kingdom Care Support Full time

ROLE SUMMARYAs a Care and Support admin you would be helping to maintain up to date computer and manual records and to aid all operational and office procedures. You will be assisting in all aspects of the day to day running of the office including but not limited to filing answering the phone recruitment and drafting reports/emails.KEY RESPONSIBILITIES:As an admin your main responsibility is to ensure that all clerical needs are met and to support the office team to provide a safe and effective work environment for staff and living environment for service users.DUTIES AND RESPONSIBILITIESTo ensure the day-to-day operation of Care Supports office facilities.To carry out all office administrative tasks to include filing of reports and documents photocopying and answering the telephone.Interviewing and vetting of applicants for employment with Care Support based on Care Supports policies and proceduresApplying for enhanced DBS checks with applicants and booking applicants in onto the Care Support InductionTo manage Care Supports Quality Documentation System in accordance with document control procedures.Assisting with maintaining and updating of records onto the rostering software of funders customers and care workers as required.Answering the telephone and directing all calls as appropriateAll administrative tasks that are required for the business to operate on an effective and efficient level.Helping all Care Support office staff with any of their duties as and when required.Typing and preparing letters graphs PowerPoint presentations communications and any external newsletters.Preparation of reports as required.Data inputting of timesheets using Care Support computer system.Dealing with payroll and invoice queries where appropriate.Collating timesheets with Invoices.Upholding Communication processes and Maintaining Staff and Client confidentialityAdhering and implementing Care Support policies and procedures.Maintaining and organising an affective archiving system in line with retention policy and GDPR laws PLEASE NOTE THAT THE ABOVE DOES NOT INCLUDE AN EXHAUSTIVE LIST AND YOU WILL BE EXPECTED TO UNDERTAKE ANY ADDITIONAL TASKS REQUIRED WHERE APPROPRIATEPERSONAL TTRIBUTESExcellent planning and organisational skillsExcellent computer skillsExcellent administrative skillsExcellent communication skillsAbility to cope with pressureAbility to cope with changeGood numerical skills and basic understanding of EnglishAdhere to a good level of personal hygiene and maintain a professional look.KNOWLEDGE AND UNDERSTANDINGTo be able to prepare reports as required.To be able to maintain all office policies procedures and systems.To be able to maintain all administration.To be able to establish and maintain effective working relationships.Willingness to complete the Care certificate and any additional training to aid with the day to day running of the companyBasic understanding of confidentiality/GDPR lawRequired Experience:Unclear Seniority Key Skills Hadoop,Microsoft Windows Server,Windows,Apache,Linux,SAN,Shell Scripting,System Administration,Administrative Experience,Scripting,Oracle,Troubleshooting Employment Type : Full-Time Experience: years Vacancy: 1

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