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Bid Coordinator

1 month ago

Manchester, United Kingdom Hays Full time

Bid Administrator

Manchester - FTC 6-12 Months



Your New Role:


You will be working as part of a fast paced and highly successful client engagement function, the Bid Administrator provides support to the bid management team – completing questionnaires, portal registrations and updates, co-ordinating all necessary documentation, and preparing bid/proposal documentation as required. This role is vital to the success of the bid management team.


Who we are:


At Hays, we believe in being long-term partners with our people as well as our customers. Together, we will work for your tomorrow, and the possibilities are endless.


With over 50 years of business success, we have built a reputation as the world leader in specialist recruitment and workforce solutions. But joining Hays isn’t just about being part of a global business leader; together with over 12,000 people, you will experience a culture that values growth, diversity, and inclusion.



What it looks like day to day:


  • Complete client documentation as per individual client requests
  • Update and maintain client portals and alerts with insurance and policy information
  • Respond to ad-hoc queries from the business or our clients
  • Manage and update Bid Administrator Manual
  • Prepare bids in response to client requirements that meet bid brief (as laid down by Bid Manager/Director)
  • Develop responses that convey operational and commercial solution(s) in a clear and concise manner
  • Use effective prose to reflect key themes and sales messages that the bid text must convey
  • Create custom sections of text when directed by the Bid Manager/Bid Director
  • Ensure proposals are produced within required timescales
  • Adhere to Hays writing and style guides, including tone of voice / grammar
  • Compliance with corporate policies, procedures and brand protocols
  • Assist Bid Managers/Directors in completing online Bids and RFIs
  • Prepare final bid documentation for postal deadlines



What you'll need to succeed:


  • Strong communication skills, confident and articulate in all communications and at all levels (i.e., face-to-face, telephone and written)
  • Excellent attention to detail, maintaining high standards of delivery, quality and accuracy
  • Ability to present, explain and interpret information accurately and clearly
  • Excellent grammar and writing skills
  • Be highly organised
  • Ability to understand a client’s needs and contribute to solution formation
  • Good team worker; able to build and maintain positive and open working relationships with colleagues
  • Able to liaise effectively with Hays departments and clients to define/ clarify requirements and collate relevant data / information
  • Computer literate and familiar with MS Office applications (Word, Excel, PowerPoint, Outlook) and others
  • Self-motivated to set and prioritise work schedule and manage time effectively. Thinks ahead and pre-empts potential problems. Pro-active approach
  • Highly flexible approach to react to changes within the business, quick to identify which tasks are a priority
  • Faces all challenges and problems with a sense of responsibility and self-management, following issues through to resolution.


What you will get in return:

  • A culture built on rewarding success and opportunities for rapid career progression
  • Access to the best technology in the industry and renowned training programmes
  • Flexible hybrid working patterns
  • Opportunities for global career advancement
  • Incentives and rewards to recognise performance
  • Employee well-being initiatives and benefits
  • Referral bonus scheme
  • Support networks and communities within Hays
  • Paid charity day and collaboration with charity partners.



Life at Hays presents the opportunity for growth, varied career paths, exciting challenges, and a culture of inclusion that celebrates diversity. As a committed Disability Confident employer, we value diverse perspectives and inclusive approaches that encourage different experiences and views. If you’re thinking of a new tomorrow for your career, whatever your background, let's work together to create it