Float PA

2 months ago

London, United Kingdom Sheridans Full time

JOB TITLE: Float Legal PA

GROUP: PA Float Team

REPORTING TO: Victoria Suarez, Support Team Leader

TERM: 12 month fixed-term contract

HOURS: Full-time, 9:30am – 5:30pm, Monday to Friday with one hour for lunch. A flexible approach to working hours is a must, overtime may be required at busy times.


We currently operate a hybrid working policy with at least 3 days office working per week. Our hybrid working policy is discretionary and may be subject to change.


ABOUT SHERIDANS


Sheridans is a leading London law Firm whose lawyers combine the in-depth legal knowledge and breadth of expertise and experience required to give unparalleled advice to their clients.


Since 1956, Sheridans has represented individuals and organisations across a wide variety of sectors, providing quality advice which is commercially focussed and personally delivered. Specialist lawyers in leisure, media and entertainment work closely alongside the Firm’s corporate finance, employment, real estate and dispute resolution groups to provide a truly bespoke service to its clients.


ABOUT THE OPPORTUNITY


This role will involve working across the whole of Sheridans within all its departments including a 5/6-month seat (estimate) and a potential future cover for a job share in the Disputes department.


The successful candidate will be expected to provide top quality support to relevant fee earners in the absence of their PA. There may also be instances where you are expected to help with the Reception team during times of absence and sickness. At times this might be at very short notice.


While you may not have had experience of every legal department, you will be expected to have enough initiative, common sense and willingness to learn so that a good level of cover is provided.


We are particularly keen to hear from individuals with real estate/property PA or secretary experience.


RESPONSIBILITIES


  • Typing and amending correspondence and documents as required, using the Firm’s House Styles, as well as using track changes and versions
  • Thoroughly checking and acting upon emails
  • Diary management to include arranging client meetings and lunches, and reserving meeting rooms and scheduling conference calls, at all times communicating arrangements to relevant parties
  • Organising travel and, where necessary, itineraries
  • Using ChromeRiver to claim fee earner expenses
  • Processing dictation (Bighand) in a timely fashion
  • Organising and scanning documents into document management system (iManage)
  • Initiating and completing (as far as cover permits) the setting up of new clients to include all onboarding processes
  • Preparation and coordination of billing and accounting tasks
  • Litigation work - preparation of all forms, documents counsel’s papers and bundles involved in court-related work, including photocopying, scanning and binding
  • Property work – preparation of all forms, correspondence, searches, documents involved in property-related transactions, including photocopying, scanning and binding
  • Working closely with other departmental PAs and business support departments, such as finance, IT, HR and Facilities
  • Undertake relevant handover of work, both at the start and finish of a cover, using clear communication / instructions to relevant fee earners / PA(s)


The above is not an exhaustive list of duties, and you will be expected to perform different tasks as necessitated by your changing role within the Firm and the overall business needs.


SKILLS, EXPERIENCE & QUALIFICATIONS


The successful candidate will be able to demonstrate the following:


Skills & experience

  • Demonstrated high level effective experience as a float PA, secretary or PA for senior partners working in a legal environment, particularly corporate, litigation and property sectors
  • Intermediate to advanced skill level with the Microsoft suite (Outlook, Word, Excel and PowerPoint)
  • Ability to adapt swiftly to pace and culture of each department
  • Appreciation of fee earner frustrations and needs in the absence of their PA
  • Proactive and motivated to seek work and be helpful
  • Familiarity with GDPR and proven ability to adhere to confidentiality / compliance demands
  • Highly responsible, professional and forward-thinking attitude, in particular towards ending and beginning new cover
  • Highly concerned for reputation of self, the Float team and Sheridans
  • Robust, calm under pressure, adaptable, flexible and patient in nature
  • Effective at building relationships with people both internally and externally to the firm
  • Proven ability to act with discretion, maintaining privacy and confidentiality
  • Proven high level organisational and time management skills
  • Strong attention to detail with good judgement and problem-solving skills
  • Team player with a positive and ‘can-do’ attitude and robust nature
  • Friendly, professional, reliable, enthusiastic and willing to learn
  • Comfortable sharing knowledge with other team members, upskilling and supporting other and more junior team members when necessary
  • Proactivity and ability to take ownership of matters and tasks, even when not directly asked
  • Being a collaborative team player and fostering an attitude that promotes comradery, creativity and innovation
  • Ability to liaise with, persuade and influence colleagues at all levels
  • Ability to remain organised, prioritise and multi-task particularly when managing a large workload under pressure and to tight deadlines
  • Flexibility towards working out of regular hours at busy times


Qualifications

  • Accomplished academic background – i.e. strong GCSE results
  • Qualifications such as CILEx Level 3 Diploma for Legal Secretaries are desired, but not essential


EQUAL OPPORTUNITIES


Our aim is for all staff to feel welcomed at Sheridans and ultimately be their true self at work. We are proud to promote inclusion & diversity among clients, candidates, and staff as an equal opportunities employer. It is our policy to support people who hold Protected Characteristics (under the Equality Act 2010) both internally and externally through supporting practices based solely upon merit.


HOW TO APPLY


If you would like to apply, please email us using recruitment@sheridans.co.uk. Please reference where you found our vacancy advertised and include the following to allow us to consider your application:


  • An up-to-date copy of your CV
  • A covering letter
  • Any details in relation to nationality and visa requirements, if relevant
  • Your salary expectations
  • Your notice period and availability to commence a role with Sheridans

  • Float PA

    2 weeks ago

    Central London, United Kingdom Aldrich & Company Limited Full time

    Float PA, Investment Banking (City) – 6 month FTC £51,500 + bonus + benefits927441Do you genuinely enjoy providing 1st class support? Do you have PA experience in Investment Banking or a Professional / Financial Services firm?Looking for a professional, fast-paced environment, where everyone pulls together?Our client is a leader in Financial Services...

  • Career Opportunities: Float PA Position

    7 days ago

    Central London, United Kingdom Aldrich & Company Limited Full time

    At Aldrich & Company Limited, we are seeking a proactive Float PA to join our thriving team, providing support across a variety of Deal teams.The ideal candidate will possess a strong background in Banking PA experience and a proven track record of staying calm under pressure.Responsibilities will include coordinating busy diaries, organizing client...

  • Float Personal Assistant

    2 weeks ago

    london, United Kingdom Sheridans Full time

    JOB TITLE : Float Legal PA GROUP : PA Float Team REPORTING TO : Victoria Suarez, Support Team Leader TERM : 12 month fixed-term contract HOURS : Full-time, 9:30am – 5:30pm, Monday to Friday with one hour for lunch. A flexible approach to working hours is a must, overtime may be required at busy times. We currently operate a hybrid working policy with at...

  • Float Personal Assistant

    7 days ago

    London, United Kingdom Sheridans Full time

    Job Description JOB TITLE : Float Legal PA GROUP : PA Float Team REPORTING TO : Victoria Suarez, Support Team Leader TERM : 12 month fixed-term contract HOURS : Full-time, 9:30am – 5:30pm, Monday to Friday with one hour for lunch. A flexible approach to working hours is a must, overtime may be required at busy times. We currently operate a hybrid working...

  • Senior Administrative Assistant

    2 weeks ago

    Central London, United Kingdom Aldrich & Company Limited Full time

    Job Title: Float PAAbout the Role:We are seeking a proactive Float PA to join our thriving team at Aldrich & Company Limited, providing support across a variety of Deal teams.As a pivotal link in the successful chain, you will be coordinating busy diaries, organising client meetings, working across an array of time zones, and handling invoices and...

  • Legal Float Sec/PA

    2 months ago

    Central London, United Kingdom Purple Sky Resourcing Full time

    A unique opportunity to join this high flying US law firm based in iconic offices in the City - due to expansion in all practice areas - so constant cover is required throughout the firmCandidates should have a background in FLOATING within major City law firms; outstanding technical skills, a good background in corporate/banking/finance/litigation/real...

  • Senior Administrative Coordinator

    2 weeks ago

    City Of London, United Kingdom Aldrich & Co. Full time

    We are seeking a highly organized and proactive Float PA to provide support across a variety of Deal teams at Aldrich & Co.Key Responsibilities:Coordinating busy diaries, organizing client meetings, and working across an array of time zonesGlobal travel arrangements and frequent handling of last-minute changesManaging invoices and expenses, as well as...

  • Float Clinical Team Coordinator

    5 months ago

    London, United Kingdom University College London Hospitals NHS Foundation Trust Full time

    We are looking for a Float Clinical Team Coordinator/Pathway Administrator to provide support to our Oncology teams, ensuring a high-quality administrative support service. The individual will be responsible for patient pathways from referral registration to clinic management and provide administrative support to their clinical teams. They will provide a...

  • Associate Administrator

    1 week ago

    City Of London, United Kingdom Aldrich & Co. Full time

    A successful candidate for this role will be an experienced Float PA, well-versed in coordinating busy diaries, organising client meetings, and working across various time zones. Global travel arrangements, handling last-minute changes, and maintaining a high level of confidentiality are also key requirements.Our ideal candidate will possess a positive...

  • Corporate Support Specialist

    1 day ago

    Central London, United Kingdom Aldrich & Company Limited Full time

    Role OverviewAs a proactive Float PA, you will be an integral part of our thriving team in Financial Services, providing support across various Deal teams.Key ResponsibilitiesCoordinate diaries, arrange client meetings, and work across an array of time zones.Organise global travel arrangements, handle last-minute changes, and manage invoices and...

  • Float Clinical Team Coordinator/ Pathway

    5 months ago

    London, United Kingdom University College London Hospitals NHS Foundation Trust Full time

    We are looking for a Float Clinical Team Coordinator/Pathway Administrator to provide support to our Oncology teams, ensuring a high-quality administrative support service. The individual will be responsible for patient pathways from referral registration to clinic management and provide administrative support to their clinical teams. Will provide a single...

  • Legal Secretary

    3 weeks ago

    London, Greater London, United Kingdom KGRC Limited Full time

    We are seeking an experienced Legal Secretary / PA to work for 3 Partners on a Monday and Tuesday and Float Wednesday to Friday. The successful candidate will have 3 years' experience in a similar role, excellent IT skills, and a positive, proactive attitude.The ideal candidate will be able to provide a full range of Legal Secretarial and PA duties,...

  • Corporate Assistant

    8 hours ago

    London, Greater London, United Kingdom Sheridans Full time

    About the OpportunityThis role involves working across various departments at Sheridans, including a 5-6 month seat and potential future cover for a job share in the Disputes department.The successful candidate will provide top-quality support to fee earners in their absence, and may also assist the Reception team during times of absence and sickness.We are...

  • Front of House Reception Administrator

    5 months ago

    London, United Kingdom The Hospital of St John and St Elizabeth Full time

    Receive patients, clinicians, staff and other visitors to the Hospital in a welcoming and professional manner. Arrange appointments for in-patient and outpatient examinations, liaising with clinicians, patients and other members of the Imaging team as appropriate. Ensure all Request Forms and clinical documents are scanned into the RIS Undertake all aspects...

  • Legal Secretary

    2 months ago

    London, United Kingdom KGRC Limited Full time

    Our client, a medium-sized law firm in the City (c.30 staff), is seeking an experienced Legal Secretary / PA to work for 3 Partners on a Monday and Tuesday and Float Wednesday to Friday. Salary £40-43k plus benefits. Office based. If you like variety, this could be the ideal role for you. Combining working for 3 Partners in Employment Law and Corporate Law,...

  • Legal Secretary

    2 weeks ago

    London, Greater London, United Kingdom KGRC Limited Full time

    We are seeking an experienced Legal Secretary / PA to work for 3 Partners on a Monday and Tuesday and Float Wednesday to Friday. The successful candidate will be responsible for providing the full range of Legal Secretarial and PA duties including diary management, travel arrangements and document work.This role combines working for 3 Partners in Employment...

  • Lead Support Assistant

    4 weeks ago

    London Area, United Kingdom Sheridans Full time

    About the RoleWe are seeking a highly skilled and experienced Support Assistant to join our Corporate Team at Sheridans. As a key member of our team, you will provide administrative support to our senior lawyers, ensuring the smooth operation of our legal services.Key ResponsibilitiesProvide exceptional administrative support to senior lawyers, including...

  • Lead Support Assistant

    4 weeks ago

    London Area, United Kingdom Sheridans Full time

    About the RoleWe are seeking a highly skilled and experienced Support Assistant to join our Corporate Team at Sheridans. As a key member of our team, you will provide administrative support to our senior lawyers, ensuring the smooth operation of our legal services.Key ResponsibilitiesProvide exceptional administrative support to senior lawyers, including...

  • Litigation Legal Assistant

    4 weeks ago

    London, Greater London, United Kingdom Sheridans Full time

    Job Title: Litigation Legal AssistantWe are seeking a highly skilled and experienced Litigation Legal Assistant to join our team at Sheridans, a leading London law firm. As a Litigation Legal Assistant, you will provide top-notch support to our fee earners in the absence of their PA, and may also be required to help with the Reception team during times of...

  • Litigation Legal Assistant

    4 weeks ago

    London, Greater London, United Kingdom Sheridans Full time

    Job Title: Litigation Legal AssistantWe are seeking a highly skilled and experienced Litigation Legal Assistant to join our team at Sheridans, a leading London law firm. As a Litigation Legal Assistant, you will provide top-notch support to our fee earners in the absence of their PA, and may also be required to help with the Reception team during times of...