C-suite Executive Assistant- London- Fully Onsite

4 days ago

Central London, United Kingdom Paragon Personnel Ltd Full time

This is a fantastic opportunity for an accomplished Executive Assistant to contribute to a prestigious global organization. If you have the required skills and experience, we’d love to hear from you.

Our client is known for its strong financial performance, deep market insights, and extensive network of relationships its sector. A privately held company, that is consistently ranked amongst the top independent traders in the world.  It has a significant influence on the global sector market and is involved in shaping market trends and investment activities. The company’s success is driven by its talented and diverse team, a collaborative and entrepreneurial culture, and cutting-edge technology.

 

 We are seeking an experienced Executive Assistant to support the CEO and COO. This is a critical role for an accomplished professional who thrives in a dynamic, fast-paced environment and enjoys working with senior leaders.

 Key Responsibilities

  • Provide high-level administrative support to the CEO and COO, including assistance with presentations, meetings, and executive engagements.
  • Organize and manage events, including client, board, and shareholder meetings.
  • Coordinate board meetings, schedules, travel arrangements, accommodations, and guest itineraries.
  • Handle complex travel logistics, including flight bookings, visas, ground transportation, and preparing detailed itineraries, while managing frequent changes.
  • Full in office role/hours contractual hours 9am – 6pm

Experience and Qualifications

  • 15+ years of executive/administrative assistant experience in a corporate or professional environment, supporting C-suite executives.
  • Extensive experience organizing medium to large-scale events, including board and client meetings.
  • Exceptional travel coordination skills, with an eye for detail and the ability to optimize itineraries and manage last-minute adjustments.
  • Proficiency in diary management and the ability to handle competing priorities effectively.
  • A university degree is preferred.

Essential Skills

  • Highly organized and flexible, with resilience and the ability to handle ambiguity.
  • Exemplary discretion and confidentiality in managing sensitive information.
  • Strong problem-solving skills, sound judgment, and ownership of tasks.
  • Proactive, self-sufficient, and eager to add value independently.
  • Exceptional attention to detail and the ability to anticipate needs.
  • Professional communication skills with a polished, executive presence.
  • Proven ability to thrive under pressure and deliver high-quality outcomes.

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