Legal PA

3 weeks ago

Central London, United Kingdom J M Legal Limited Full time

Legal PA - Real Estate supporting Partner level at a progressive Liverpool Street law firm. £45,000 + Hybrid working

  • Manage diaries, ensuring they are up to date and reminding lawyers of meetings etc. on a daily basis
  • Arrange meetings, book conference rooms, refreshments, check rooms prior to meeting etc. and liaise with other attendees, both internal and external
  • Arrange for travel bookings and related details to be made through the support teams
  • Arrange for the completion of photocopying, printing, organising couriers, send out of letters, faxes etc.
  • Arrange for files to be opened and closed, supervise general filing requirements and record keeping
  • Use effective systems to ensure that both short and long term tasks are completed within required timescales
  • Support lawyers in marketing activities including involvement in preparation of pitches and presentations
  • Take internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner
  • Monitor post and/or emails and dealing with as appropriate and ensure that all client related correspondence is passed on to an appropriate lawyer if the relevant person is out the office
  • Liaise with administrative support departments on behalf of lawyers as required
  • Check correspondence, attachments, documents, reports, presentations, faxes etc. produced by the Administrative Assistant team before they are passed to the relevant lawyer and undertake basic/minor amendments were appropriate.
  • Ordering of searches from Search Provider, completing Land Registry forms, preparing completion statements and financial statements, draft bills, narratives and processing billing.
  • Assisting with the preparation of monthly reports and monthly billing schedules.
  • Type urgent/short/confidential correspondence and emails
  • Assist with partner diary management and booking meetings.
  • Produce and maintain Excel spreadsheets as required, or PowerPoint presentations.

This is a fantastic opportunity, working for an incredibly friendly and forward thinking law firm in the heart of the City.

Previous Legal PA Secretarial experience within Commercial Property / Real Estate is ESSENTIAL

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