Document Production Specialist

2 weeks ago

Leeds, United Kingdom Eversheds Sutherland Full time

We are Eversheds Sutherland, a global law firm, with 5,000+ colleagues in more than 30 countries. We’re full-service with deep niche and sector experience. Whatever challenge, wherever in the world, we’re equipped and ready to meet it. We live our values, we’re purposeful and purpose-led. So although the world is fast-moving and rapidly changing, we see it as a place where everyone can thrive. We’re ambitious for our clients, our communities - and for you. Whether you’re starting out on your career or well established, whether you’re a lawyer or in business services. If you’re looking for what’s next, we are too.

What to expect

For business professionals, our environment is highly collaborative with value being placed on diversity of ideas, skills and mindsets. Not least yours. It’s energetic, fast-moving and there’s always something new to get involved in. You will get exposure across geographies and the firm as a whole. The future is a place of opportunity. Focusing on your success and for what’s next, will ensure you thrive too.

Our team

The In-house Team are a dedicated team of Document Production Specialists and an integral part of the Eversheds Sutherland community, delivering document processing services to Eversheds Sutherland offices worldwide. The professional background within the team is quite diverse with a large and complementary array of skills and abilities existing under the Eversheds Sutherland In-house roof. The In-house Team’s aim is "to deliver the highest standards in service and quality to all practice groups and key clients".

The responsibilities of the In-house Team can be dissected into a range of specialist areas such as; word processing from audio dictation; copy typing; amending document from instruction; formatting and styling documents to comply with house style and brand; designing and amending pitch and presentation documents in MS office using imagery and design tools; and proofreading of legal documents to name a few. The In-house Team process upwards of 150 tasks per day, with a variety of work types and time constraints from one task to the next.

The In-house team operate on a largely remote working basis meaning a suitable homeworking space is essential to this role. Attendance to either our Leeds, Newcastle, Manchester or Birmingham offices are available at any time and monthly team days, support meetings and face to face training are held on site. We are looking for an enthusiastic individual to join our day operation and add further support to our well established team.

Role and key responsibilities

  • Creating, formatting and updating pitches, presentations, posters and other collateral to align with the businesses’ branding;
  • Supporting the team with transcription of legal documents from digitally-dictated material (BigHand/Speech Recognition/Windows Media Player);
  • Supporting the team with creating, amending legal documents, adhering to house styles, using MS Office suite;
  • Supporting the team with reformatting of lengthy and complex documents, performing comparisons and conversions to different formats;
  • Managing tight deadlines in a high volume production environment;
  • Communicating with our clients to ensure the product meets the clients expectations and timeframe;
  • Liaising with colleagues and your line manager to ensure work is produced to the highest possible standard; and
  • Following set working processes and conforming to the businesses high standards of professionalism.

Skills and experience

  • Experience in creating or designing work within MS office and/or Adobe is essential
  • Experience of working in a Document Production, Word Processing or secretarial position is preferred
  • Experience in working within a busy legal or corporate environment would also be an advantage
  • A suitable homeworking environment is essential - all work equipment to be provided
  • You have an excellent knowledge of the full Microsoft Office suite
  • You pay attention to the details. You have a "right first time" approach
  • You are methodical, process driven and like to solve problems
  • You’re able to work to tight deadlines and remain calm under pressure
  • You respond well to feedback from your clients and colleagues, and you thrive in a continuous feedback culture
  • You can demonstrate high levels of confidentiality

What’s in it for you?

At Eversheds Sutherland, we provide benefits focused on looking after you: your development, your performance, your financial future and your health, as well as providing the opportunity to make a contribution to the world.

  • We’re fair, transparent and equitable
  • We share in the success of the firm, reward alignment to our values, going above and beyond and your individual performance
  • We support flexible ways of working through our remote working policy and commitment to flexible, agile and hybrid ways of working
  • We support your health and performance through our dental, healthcare and wellness support
  • We support everything you are and all you bring through our powerful commitment to diversity and inclusion
  • We provide a platform for your career, whatever your ambitions through our structured professional and personal training, mentoring and development programs
  • We provide experience and opportunity through international and cross-function exposure
  • We provide an opportunity to give back through our pro bono work and community engagement
  • We help you plan ahead through retirement planning, insurance and assurance

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