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Administrator - Legal Team

3 months ago

Stretford, United Kingdom Hays Specialist Recruitment Limited Full time

Your new companyMyClient is a public sector body that acts as an independent regulator within healthcare services.Your new roleThe Administrative Support Assistant plays a crucial role in ensuring the smooth functioning of our legal team. This position involves providing administrative assistance, managing documentation, and maintaining effective communication within the team. You will be required to work on site in Manchester 1 day per week>Responsibilities:

  1. Case Progression Support:
    • Provide administrative support to case team colleagues, assisting them in the timely progression of casework.
    • Collaborate with team members to ensure efficient case management.
  2. Document Preparation:
    • Create and prepare hearing-related bundles from large volumes of documents.
    • Organise and compile relevant materials for legal proceedings.
  3. Sensitive Information Handling:
    • Redact sensitive information from extensive document sets.
    • Maintain confidentiality and adhere to established policies.
  4. Booking Management:
    • Make bookings for desks, meetings, travel, and accommodation for legal team colleagues.
    • Coordinate logistics effectively.
  5. Court Applications and Orders:
    • Lodge and take receipt of court applications and orders.
    • Ensure accurate and timely processing.
  6. Telephone Enquiries:
    • Answer telephone enquiries from the public, doctors' representatives, and other professional bodies.
    • Record detailed telephone notes.
  7. Team Collaboration:
    • Liaise with other teams to meet legal team documentary requirements.
    • Assist with printing, couriering documents for hearings, and archiving documents.
  8. Database Management:
    • Update our database system to file correspondence and maintain accurate records.
  9. Additional Duties:
    • Perform any other reasonable duties assigned from time to time.

Requirements:

  1. Technical Skills:
    • Proficient in using IT systems and electronic diary management.
    • Familiarity with office software tools.
  2. Adherence to Policies:
    • Work within established policies and procedures.
    • Understand the importance of maintaining confidentiality.
  3. Attention to Detail:
    • Maintain high standards of accuracy and presentation in document production.
  4. Communication Skills:
    • Excellent communication skills, adapting to various audiences and communication methods.
  5. Relationship Building:
    • Establish positive relationships with customers and colleagues at all levels.
  6. Teamwork and Initiative:
    • Collaborate constructively within the team and work independently when necessary.
  7. Time Management:
    • Prioritise tasks effectively, considering changing demands and conflicting deadlines.
  8. Customer Service:
    • Demonstrate excellent customer service, ensuring positive interactions with internal and external customers.

For further information, please forward your up-to-date CV

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