Commercial and Procurement Assistant

3 days ago

Wokingham, United Kingdom Jacobs Full time
Your Impact:

At Jacobs, we'll inspire and empower you to deliver your best work so you can evolve, grow and succeed - today and into tomorrow. With more than 55,000 people in 40 countries, working at Jacobs offers an exciting range of opportunities to develop your career within a supportive and diverse team who always strive to do the right thing for our people, clients, and communities.

People are Jacobs' greatest asset, and we offer a competitive package to retain and attract the best talent.

In addition to the benefits you'd expect, UK employees also receive free single medical cover and digital GP service, family friendly benefits such as enhanced parental leave pay, free membership of employee assistance and parental programmes, plus reimbursement towards relevant professional development and memberships.

We also give back to our communities through our Collectively program which incorporates matched-funding, paid volunteering time and charitable donations.

Work-life balance and flexibility is a key focus area for Jacobs. We're happy to discuss hybrid, part-time and flexible working hours, patterns and locations to suit you and our business.

About the Opportunity

The role will be responsible for administrational requirements in support of the Commercial Leadership Team, ensuring efficient administration and delivery of our activities across the business.
  • Daily tasks tracking for the Commercial & Procurement Lead.
  • Management of incoming emails for the Commercial & Procurement Lead & Senior Commercial Leadership team.
  • Diary co-ordination & meeting co-ordination and organising events.
  • Booking and arranging travel, transport, and accommodation, timesheet and expense approvals.
  • Collation and editing of presentations.
  • Meeting minutes and action taking.
  • Liaising with senior leadership and key clients (both internal and external).
  • Supporting leadership initiatives through delegated authority.

Commercial and Procurement assistance

Supporting the commercial and procurement teams with tasks including but not limited to:
  • The compiling and submission of applications for payment.
  • Assisting with the monitoring and management of project costs.
  • Assisting the commercial/procurement teams with the production of tender and pricing documentation.
  • Management and coordination of the commercial team trackers & meetings.
  • Helping to prepare and maintain site records.
  • General provision of support to site commercial team.
  • Ad hoc administrative requirements to meet the needs of the business.

Here's what you'll need:

Essential Qualifications & Experience:
  • Discretion & trustworthiness.
  • Strong organisational and logistical skills and experience.
  • Strong communication, interpersonal and influencing skills to provide an agile and flexible service.
  • Ability to work across organisations.
  • Ability to multi-task and work under own initiative.
  • Able to work under short term pressure to resolve emerging issues in a timely and responsive manner.
  • Be competent in using all Microsoft office applications.
  • General commercial awareness and experience.
  • NEC contract experience (preferred but not essential).

Our Culture

Our values stand on a foundation of safety, integrity, inclusion and diversity. We put people at the heart of our business and we truly believe that by supporting one another through our culture of caring, we all succeed. We value positive mental health and a sense of belonging for all employees. Find out more about life at Jacobs.

We aim to embed inclusion and diversity in everything we do. We know that if we are inclusive, we're more connected, and if we are diverse, we're more creative. We accept people for who they are, regardless of age, disability, gender identity, gender expression, marital status, mental health, race, faith or belief, sexual orientation, socioeconomic background, and whether you're pregnant or on family leave. This is reflected in our wide range of Global Employee Networks centred on inclusion and diversity - ACE, Careers, Enlace, Harambee, OneWorld, Prism, Vetnet, and Women's - find out more about our employee networks here.

Jacobs partners with VERCIDA to help us attract and retain diverse talent. For greater online accessibility please visit www.vercida.com to view and access our roles. As a Disability Confident employer, we will interview all disabled applicants who meet the minimum criteria for a vacancy. We welcome applications from candidates who are seeking flexible working and from those who may not meet all the listed requirements for a role

If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team .

Your application experience is important to us and we're keen to adapt to make every interaction even better. We welcome feedback on our recruitment process and if you need more from us before deciding to join Jacobs then please let us know.

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