Project Coordinator

Building a Brand Starts with a StoryFIRST is a leading global brand experience agency serving clients in various industries including financial services technology new & traditional media aerospace healthcare and professional services. FIRST has received numerous accolades including being listed among the 2025 Most Innovative Marketing Agencies of the Year by Chief Marketer named Top Agency of the Year 2024 by Event Marketer highlighted as a Global Agency of the Year over 100 Employees by C&IT and listed among the 200 Top Marketing Agencies in& 2022 by Chief Marketer.Learn more at What You Would Get To DoSupport the Project Lead and wider Project Team with planning and execution across multiple key events for in-person hybrid and virtual environmentsCreate update and file relevant project working documents such as master decks meeting agendas and minutes WIP Decks project timelines plus scheduling and minute taking from team and client meetings adhering to all FIRST standards and practices connected to successful project managementCoordinate event collateral and gifts for in-person and virtual eventsSupport the team with any ad hoc projects related to the function as neededProcess and track invoices and project expenses working alongside the Project Lead and Finance teamEnsure timesheets are completed at the end of each working week and monitor accurate project team hours reportingResearch appropriate project suppliers and venues plus virtual & hybrid platforms apps and new technologies as required. Liaising with suppliers and the internal contracting team for required paperwork to ensure suppliers are properly onboardedCoordinate host teams staffing crew logistics management and transportation with Project Leads to ensure the most efficient use of people and timeWork with Global Creative Studio on creative asset tracking & trafficking from brief to productionSource venues book and attend site visits prepare both venue sourcing presentations and site visit reports working with the Venue Sourcing teamReview supplier contracts and client addendums for accuracy and negotiate where applicableWhat We Are Looking For1 years of experience in endtoend event management (ideally corporate)Proficient with G Suite Zoom and Microsoft Office Suite (including Outlook and Excel Teams and SharePoint)Proficient in Excel Budget management and reconciliationGood presentation creation and formatting skillsCvent experience desirableEducation and QualificationsProficient in EnglishGood oral and written communication skillsGood presentation skillsGood attention to detailAbility to adapt be flexible and collaborate with team members in a diplomatic mannerWilling to travel to various locations for site visits and on-site management of eventsResourceful individual with the ability to take direction and work independently; be proactive with ideas and creative problem solvingHigh organisational skills to meet strict deadlinesExcellent timekeepingAt FIRST we believe that our success is driven by the passion creativity and commitment of our teams. Thats why we offer a range of benefits and perks to support your personal and professional growth:Private Medical Insurance with BUPA from day one28 Days Annual Leave PLUS Bank HolidaysPersonal Volunteer Day20 Days of Sick Pay each YearEnhanced Parental Leave (Maternity & Paternity)Wellness StipendComplimentary access to Headspace Rocket Lawyer & MavenLife InsuranceEmployee Assistance Program (EAP)Cycle to Work SchemeSeason Ticket LoanMobile Phone AllowancePension Scheme EnhancementsDiscretionary Bonus StructureGlobal Opportunities: With a presence in 7 countries worldwide including headquarters in London New York and Singapore you may have the opportunity to work on exciting projects across different locations.#LI-TS1 #LI-HybridFIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs job requirements and individual qualifications without regard to race color religion or belief national social or ethnic origin sex (including pregnancy) age physical mental or sensory disability sexual orientation gender identity and/or expression marital civil union or domestic partnership status past or present military service family medical history or genetic information family or parental status or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role please get in touch to discuss adjustments or other suitable roles.Required Experience:IC Key Skills Microsoft Office,Microsoft Outlook,Microsoft Word,Visio,Microsoft Powerpoint,Microsoft Excel,Project Management,Sharepoint,Project Management Software,Microsoft Project,Administrative Experience,Project Coordination Employment Type : Contract Experience: years Vacancy: 1