Office Assistant

2 weeks ago

Manchester, United Kingdom Page Personnel Secretarial Full time

The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results and optimise processes. Responsibilities would include

Client Details

A premier provider of build-to-rent housing who have successfully provided thousands of new homes for families nationwide.

Description

  • Provide general administrative support including arranging travel, managing diaries, and processing expenses for Senior Management.
  • Serve as the initial contact for the Manchester office, greeting and directing guests and visitors.
  • Handle and route incoming phone calls, taking messages as needed.
  • Manage all incoming and outgoing mail and correspondence, including post office and bank visits.
  • Facilitate document execution through DocuSign.
  • Coordinate with HR to set up workspaces, stationery, and IT for new employees, and maintain office records and policies.
  • Keep the office tidy and organised, including stocking the kitchen and coordinating with cleaning staff.
  • Ensure office equipment is operational by maintaining necessary supplies like paper and toner.
  • Manage office supplies including stationery and consumables.
  • Prepare meeting rooms with refreshments and catering as needed.
  • Address office malfunctions and respond to related requests or issues.
  • Oversee testing and maintenance of office safety equipment and update records accordingly.
  • Act as Fire Marshall/First Aid officer.
  • Organise office social events and handle celebratory arrangements.
  • Perform clerical tasks such as scanning, photocopying, and filing.
  • Undertake additional administrative tasks as required.

Profile

  • Ability to manage own time effectively.
  • Thrives in a busy and demanding environment which requires a 'can do' attitude.
  • Ability to "roll up their sleeves" to get the required tasks completed.
  • Proven ability to provide a service in a practical and busy environment.
  • Sufficient level of skill to demonstrate procedures and practices.
  • Willing to be proactive and improve both the organisation and the service provided.
  • Have a flexible approach and positive attitude.
  • Be able to work within a team and on their own initiative.
  • Have excellent communication skills.
  • Be methodical, systematic and highly organised.
  • Be friendly, helpful and pleasant manner willing to assist and advise.
  • Have an enthusiastic and committed approach.
  • You must be a good communicator, willing to learn and able to use your own initiative.
  • Excellent numerical and literacy skills in order to undertake a range of tasks.
  • Competent in dealing with people face to face and over the telephone.
  • Ability to produce accurate work.
  • Ability to undertake a range of administrative procedures.
  • Ability to organise and prioritise work.

Job Offer

Excellent location

Generous AL

Excellent starting salary

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