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PA/Office Administrator

4 months ago

County Durham, United Kingdom MTrec Recruitment Full time

Rewards and Benefits on Offer:

  • Immediate start date
  • Permanent role
  • Onsite parking available
  • Superb company culture
  • Varied and interesting role
  • Friendly working team environment

The Company you will be working for;

MTrec Commercial are proudly representing our prestigious manufacturing client, based in County Durham, with their plans for growth and expansion, by recruiting a permanent PA/Office Administrator to join their team. You will be joining a fast-paced, dynamic company, with an excellent team-based culture. Our client is a major international player in their specialist industry sector and supplies its quality products globally. If you are interested and meet the person specification of the job role, please apply below.

The Role you will be doing;

  • Provide the first point of contact for VIPs from the company’s head office in Europe as well as key customer visits for the Senior Management Team and Director.
  • Deal with highly confidential issues with discretion, recognising the sensitivity of such matters and ensuring appropriate liaison with managers and other internal and external colleagues.
  • Set up and/or co-ordinate business meetings both internally and externally, including preparation of agendas, distribution of minutes and papers, progressing actions and making the
  • administrative arrangements such as travel, accommodation, refreshments, and anything else required for the visitors to the site etc.
  • Ensure that travel arrangements are made to make the best use of the Directors time and that the most cost-effective bookings are made, with value for money and environmental sustainability
  • as key considerations.
  • Manage office supplies and equipment, including ordering and inventory management.
  • Help promote and embed the company’s vision, aims and strategy across the business understanding the role you play in setting tone and office culture and set a strong example through your own conduct.
  • Be responsible for the organisation and support of a variety of events where the Director and/or other members of the Senior Management Team are involved.
  • Implement and maintain efficient office procedures, business processes and systems.
  • Interact professionally and confidently with all levels of the organisation.
  • Work collaboratively with other departments to ensure consistency in process.
  • Work calmly and efficiently under pressure and to deadlines.
  • Demonstrate an ability to identify and recommend business improvements.

About you;

  • Proven experience as a PA/Office administrator or you may have held an office management type role and carried out most of the duties above.
  • Experience working with senior management, directors, and key customers.
  • You will possess great attention to detail, ensuring any arrangements, plans and overall hospitality to important visitors to the business are delivered to a very high standard.
  • Substantial experience of working with Microsoft Office software.
  • Ability to prioritise and manage multiple projects at one time.
  • Confident in building relationships with key contacts, beneficiaries, and partners.
  • Flexible, self-starter who is able and willing to support a wide range of activities and solve any problems that arise.