Events & Accommodation Co-ordinator - Full Time
2 weeks ago
Administration & Booking Co-ordination:
- To set up and manage all public and industry bookings for the Theakston Old Peculier Crime Writing Festival ticket and accommodation packages
- To liaise with the Festival venues to ensure smooth running and operation of the event, including contracts, service agreements and general operational management during the Festival weekend
To co-ordinate the issuing and administration of artist/author contracts and riders and to collate and book artists/authors travel, accommodation and technical support, liaising with authors/publishers for all information to ensure the smooth running of events
- To manage artist liaison at key events, working to ensure smooth running of all artists/authors technical requirements and support staff/volunteers on site as appropriate
To lead on the Theakston Old Peculier Crime Awards, liaising with the national library network, nominated authors and their publishers, and third parties
- To co-ordinate various elements of sponsorship packages, both physical and digital, including sponsorship liaison & hospitality
- To co-ordinate the administration and delivery of HIF+ community and outreach projects, including year-round activities, eg. Writer in Residence and Big Read
To negotiate and contract relevant suppliers as required + comms liaison with relevant partners
- To act as one of the first points of contact in the Festival office offering administrative
support as required, ensuring the smooth running of the office at all times
To supporttheFestivalsfinancialsystems with accurate financial records, including updating budgets and raising purchase orders and invoicesas required
Marketing:
- To work with the Literature Festivals Manager Lead to market the literature Festivals through digital outlets, including managing web updates, listings, e-newsletters and social media channels
- To provide inspiring copy for print/web features as necessary and provide administrative and proof-reading support for the preparation of Festival brochures, web pages and tickets
- To work with designer & when agreed in-house to produce marketing materials
- To co-ordinate physical mailings and marketing distribution for the Literature Festivals, in line with the marketing plan
- To manage features and scheduling for Youre Booked website, researching new ideas and working with Literature Festivals Manager to consider growth of the site through audience development and sponsorship
- To undertake audience research and other research as appropriate
To act as one of thefirst pointsof contactfor telephone enquiries ensuring the smooth-running of the office at all times
To attend external meetings, representing the HIF where appropriate, including across the region and the UK
To support and assist in co-ordination of all Harrogate International Festival events across the year-round portfolio
To provide administrative support where required for meetings, funding applications etc.
To share responsibility for the well- being and management of the organisation
Any other duties as required by the CEO
This Job Description is not intended to be exhaustive. Due to the size of the team and nature of the work at the Festivals, the post-holder will be expected to adopt a flexible attitude to the duties which may have to be varied subject to the needs of the Charity.
AMRT1_UKCT
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