Accounts Assistant

2 weeks ago


London, United Kingdom Discover International Full time

Discover International is one of the fastest growing SME Life Sciences Recruitment companies in the world. With offices in London, Krakow, Miami, Denver, and Mexico City. The company currently has just over 100 internal employees with over 150 life sciences expert contractors on client site in the UK, EU and US.



About the Role


Core duties:


Accounts Receivable

• Assisting with allocation of receipts

• Assistance with chasing approaching and overdue invoices

• Sending out client statements


Processing Perm Billing & Compliance

• Ensuring new client information forms are received and set up in accounting system

• Requesting client PO’s where required

• Keeping process documentation updated for new & existing clients

• Reviewing documentation and data entered by sales teams and ensuring the CRM is accurate

• Ensuring fee calculation is in line with client TOBs

• Raising and sending invoices to clients in line with requirements.


Processing internal staff expenses:

• Review receipts and match to expense claim forms

• Keeping records of expense claims

• Ensuring relevant approvals are received

• Collating summary report for details to be entered to payroll

• Posting journal to accounts software


Assisting with EU contract pay and bill process:

• Input of timesheets from client portals

• Set up of new profiles and placements in InTime

• Sending timesheet reminders and reports to consultants on missing timesheets

• New contractor welcome calls and emails

• Matching and review of contractor invoices against advice notes

• Raising and sending client sales invoices & contractor self-bill invoices

• Posting of payments and allocation to invoices

• Dealing with contractor timesheet or invoicing queries


General support to the finance team on ad hoc tasks.



Required Skills


• Basic to intermediate Excel skills

• Proficient in Microsoft Office software

• Business Central experience desirable not essential

• At least 6 months experience in finance role. Recruitment experience desirable but not required

• Strong interpersonal skills

• Good communication skills both verbal and written


We have a fun and uplifting culture throughout all of our offices and make in office days fun Come join and exciting and growing organization


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