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Office Manager with PA Duties

2 months ago

London, United Kingdom Albany Beck Full time

*12 month part-time maternity cover**

x3 days per week


We are seeking a highly organised, proactive and confident individual to fill the role of an Office Manager with PA duties on a part time temporary basis. This position is ideal for someone who excels at multitasking, is efficient at problem solving and is happy to be the go-to person within the office.


This Office Manager/PA will be responsible for overseeing the day-to-day office operations and maintenance, whilst also managing administrative tasks and supporting senior members of staff with personal assistant functions.


Office Management:

  • Oversee and manage the general office environment, ensuring a smooth and efficient workplace.
  • Front of House duties when expecting visitors or clients.
  • Coordinate office supplies and equipment– including ordering and maintaining inventory whilst keeping track of office spend and making cost effective decisions.
  • First point of contact for office inquiries.
  • Assisting with event set up and ordering of catering when required.
  • Handle incoming and outgoing post, deliveries and couriers and distribute in a timely manner.
  • Ensure office complies with Health and Safety regulations and best practices.
  • Facilities and maintenance management for the office – liaising with external parties for site maintenance and services.


Administrative Support:

  • Provide comprehensive administrative support to the teams when required, this includes but not limited to – researching and booking travel arrangements, coordinating quarterly incentive activities, CV formatting, and general ad hoc tasks.
  • Managing meeting room bookings for the office through Outlook.
  • Manage group inbox and distribute emails to the relevant people.


Personal Assistant Duties:

  • Calendar management for CEO and Managing Parter – Scheduling meetings whilst coordinating with complex diaries.
  • Managing individual’s expenses, this involves uploading and submitting monthly.
  • Organising travel arrangements, including flights, accommodation and train tickets.


Ability to demonstrate the following:


  • Technical Skills - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook)
  • Communication – Strong communication and interpersonal skills.
  • Background Experience – Proven experience as an office manager, administrative assistant, PA or similar.
  • Attention to Detail – Accuracy and high attention to detail in all aspects of the role.
  • Organisation Skills - Strong organisational and time management skills, with an ability to work to tight deadlines and to be flexible to support the demands of the business.
  • Multitasking – The ability to juggle multiple tasks and prioritise effectively.
  • Personal strength – Must have a proactive, can-do attitude with a strong work ethic and is motivated to achieve results.