Senior Procurement Specialist

DescriptionJob descriptionAre you looking for a role where you can use your procurement and commercial skills and build relationships with a huge range of people If so then this exciting procurement opportunity could be for you.As Senior Procurement Specialist you will play a crucial role in ensuring compliance with the public procurement regulations identifying opportunities for savings and benefits and contributing to the wider government agenda including improving business for Small & Medium Enterprises and delivering the sustainability agenda. The level of Delegated Purchasing Authority for this role is 5 million.Reporting to the Procurement and Contract Services Portfolio Manager you will lead high value regulated tendering projects and manage vary and extend contracts for a wide range of goods services and works.ResponsibilitiesLead the development planning and implementation of procurement strategies for high-value high-risk procurements optimising value for money for customers.Be able to lead and manage all stages of the end-to-end public sector procurement process. This includes from initial conception strategy development through the full procurement delivery cycle to contract award ensuring compliance with relevant public procurement legislation and Scottish Government procurement policies.Ensure that all stages of your procurement delivery address the Sustainable Procurement Duty and contribute to the governments sustainability agenda.Work effectively with a wide range of key stakeholders including customers colleagues and external markets to build professional commercial relationships and deliver credible procurement strategies and contracts.Actively manage suppliers and engage with customers advising them on their contractual agreements and options using contract and market knowledge.Be required to manage a number of activities and projects concurrently and therefore need to have effective time and task management skills.Support procurement initiatives that help NRS deliver and achieve its organisational Procurement Strategy objectives representing NRS with suppliers and stakeholders and monitoring the achievement of commercial targets.Work flexibly within the team and across the organisation to help deliver the organisations wider goals in line with the Directorate and Corporate post may in future have an element of staff management responsibility and will require a high degree of stakeholder management.ResponsibilitiesQualificationsCIPS Level 5 Advanced Diploma WCC Advanced Practitioner Certification or relevant equivalent.* Equivalent may include accreditation from another relevant professional body or a relevant academic qualification at degree or post graduate level. Significant evidenced experience operating and delivering at an advanced level may be considered as equivalent when accompanied by a commitment to attaining an accreditation once in post.This is a specialist role which requires evidence of a commitment towards continuous professional development including external advanced level professional accreditation of CIPS Level 5 Advanced Diploma WCC Advanced Practitioner Certification or relevant equivalent*; or a commitment to attaining such an accreditation once in post.If you fail to demonstrate how you meet the qualification listed above your application will automatically be sifted out. There is an extra 500 word text box in the application to insert your qualification information.Success profileSuccess profiles are specific to each job and they include the mix of skills experience and behaviours candidates will be assessed on.Technical / Professional Skills:Commercial Competence and Business Acumen - Level 3: PractitionerLegislation - Level 4: ExpertContract Law and Terms and Conditions - Level 3: PractitionerTheprocurement competency frameworksets out the common standardacross the public sector in Scotland and details the capability requirements for this post.ExperienceProven track record in the delivery of the full end-to-end public procurement cycle including sourcing strategy development tendering and contract and supplier management.Established interpersonal influencing and stakeholder management skills with experience of building and maintaining relationships at all levels and working in collaboration with internal and external colleagues. .Behaviours:Making Effective Decisions - Level 3Communicating and Influencing Level 3Delivering at Pace Level 3You can find out more about Success Profiles here: Success profiles: candidate guide - How to applyApply online providing a CV and Supporting Statement (of no more than 1000 words) which provides evidence of how you meet the skills experience and behaviours listed in the Success Profile above.If invited for further assessment this will consist of an interview and a presentation.Artificial Intelligence (AI) tools can be used to support your application but all statements and examples provided must be truthful factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others or generated by artificial intelligence and presented as your own) applications will be withdrawn and internal candidates may be subject to disciplinary action.Please see ourcandidate guidance for more information on acceptable and unacceptable uses of AI in recruitment.Assessments are scheduled for w/c 24 November 2025 however this may be subject to change.QualificationsAbout usNational Records of Scotland (NRS) is Scotlands record keeper. Our purpose is to collect preserve and produce information about Scotlands people and history and make it available to inform current and future generations. We offer rewarding careers and employ people across Scotland in a wide range of professions and roles.NRS is a Non-Ministerial Department of theScottish Government & and our staff are partUK Civil Service working for Ministers and senior stakeholders to deliver vital public services which improve the lives of the people of Scotland.We offer a supportive and inclusive working environment along with a wide range of employee benefits. Find out more aboutwhat we offer.As part of the UK Civil Service we uphold theCivil Service Nationality Rules.Working patternOur standard hours are 35 hours per week we offer a range of flexible and hybrid working options depending on the needs of the role. If you have specific questions about the role you are applying for please contact us.Security checksSuccessful candidates must complete the Baseline Personnel Security Standard (BPSS) before they can be appointed. BPSS is comprised of four main pre-employment checks Identity Right to work Employment History and a Criminal Record check (unspent convictions).You can find out more about BPSS on theUK Government website or read about the different levels of security checks in ourCandidate Guide.Pay supplementThe post attracts a procurement pay supplement currently 3250 subject to minimum eligibility criteria which includes a minimum of 3 years experience in a procurement or commercial role 1 year at this level and a commitment to Continuous Professional Development (CPD). Pay supplements are discretionary payments designed to address recruitment and retention issues caused by market pressures and are subject to regular review and affordability.Equality statementWe are committed to equality and inclusion and we aim to recruit a diverse workforce that reflects the population of our nation.Find out more about our commitment to diversityand how we offer and support recruitment adjustmentsfor anyone who needs them.Further informationFind out more about our organisation what we offer staff members and how to apply on our Careers Website.Read our Candidate Guidefor further information on our recruitment and application processes.For further information about the role please contact Charles Kennedy at Required Experience:Senior IC Key Skills SAP Materials Management,Purchasing,Procurement,Vendor Management,Employee Evaluation,HR Sourcing,Supply Chain Experience,Federal Aviation Regulations,Supplier Management,Contract Negotiation,negotiation,Contracts Employment Type : Full Time Department / Functional Area: Procurement Experience: years Vacancy: 1