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Receptionist/Administrator
2 months ago
Uber Recruit have an immediate requirement for a Receptionist/Administrator to be based at our clients Head Office in Newbridge, Edinburgh. This position will start on 5th August 2024.
This is a minimum 6 month fixed term contract to cover a period of maternity leave and working hours are 7.30am - 3.30pm Monday - Friday. You will also be required to provide holiday cover for the mid-day receptionist (which will mean working 7.30am-5.30pm on these days).
Reporting to the Property & Facilities Manager, you will be based on the front of house area, where you will be responsible for operating the switchboard and welcoming visitors, providing a friendly and helpful first impression. Duties will include:
- Professionally answer and transfer incoming calls to reception, including screening phone calls.
- Welcome clients and visitors and carry out other reception duties including incoming and outgoing mail and dealing with couriers.
- Provide admin support to the team as required; Data entry, mail merges, spreadsheet/ tracker management.
- Stock control and replenishment of Stationary and office supplies
- Schedule meetings including booking meeting rooms and ordering refreshments from the canteen facility. Overall responsibility for the visitor/staff experience - ensuring all meeting rooms are set up as requested.
- Coordinating with the other members of the Facilities Team.
Skills/experience required:
- Excellent communication and interpersonal skills
- Experience in switchboard/reception and administration duties is essential. Facilities experience would be advantageous.
- Organisational and problem solving skills
- A friendly and helpful manner
- Excellent computer and information management skills
- Proficient knowledge of Microsoft Office applications including Word, Excel and Outlook
- Attention to detail
* Unfortunately, due to the high volume of response to our advertised roles we are unable to respond to all application’s.
* Uber Recruit are acting as an Employment Agency for this position.