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Materials Service Administrator

2 months ago

Portsmouth, United Kingdom 360 Resourcing Solutions Full time

A great opportunity has become available for a reliable and skilled Materials Service Administratorto join a dynamic regional company recognised for developing and training its staff to succeed in their roles. Based in Portsmouth, you will join them on a full-time, permanentbasis, and in return, you will receive a competitive salary of £26,159 and excellent benefits.

Our client is an expanding construction and maintenance company specialising in providing professional and high-quality construction, refurbishment, building maintenance and facilities management services across the south of England.

With a focus on delivering exceptional service to their clients and customers, the Materials Service Administratorposition is well suited to an individual that is looking to advance their career and gain hands-on experience in a thriving and supportive workplace.

Company values

Our client take pride in everything they do - Which means they expect all their employees to:

  • Present a professional appearance at all times
  • Keep your work area safe, tidy and well organised
  • Deliver a high standard of work at all times

They have Integrity, built-in

Company Benefits:

  • 31 days annual leave rising to 36 days with length of service (including bank holidays)
  • A flexible scheme to buy or sell up to 5 days of annual leave per year
  • Company sick pay after 12 months length of service/after probation
  • Life Insurance
  • Octopus Electric Dreams Car Scheme to enable staff to drive a new electric car - paid for through salary sacrifice
  • Cycle to Work Scheme
  • Discounted Gym Membership
  • Employee recognition scheme
  • Length of Service Rewards
  • Childcare voucher scheme
  • Defined contribution Pension Scheme of 8% (3% Employer and 5% Employee)
  • Employee Assistance Programme to support all staff
  • Refer a Friend scheme

Key responsibilities as the Materials Service Administratorwill include:

  • Assist the Materials Resource Controller to manage the day’s deliveries and collections of material orders, and equipment hires to ensure materials and equipment are received and collected when requested by the Operative.
  • When resourcing organise and schedule the delivery drivers’ time and activities in the most efficient and effective way to achieve their purpose of "the right materials at the right time".
  • When resourcing constantly monitor pulled materials/equipment & van stock order screens checking statuses to identify potential issues before they happen, own these issues through to resolution.
  • When resourcing plan for future deliveries, be aware of any issues that could prevent you from meeting the delivery appointments.
  • Escalate to the Materials Supervisor or Manager any serious events or occurrences that need to be addressed urgently, and highlight key issues and trends that could affect the Materials Service
  • Ensure you understand the end-to-end process of delivering "the right materials at the right time" for the operative and your key responsibilities in achieving this as well as understanding key responsibilities of others in that process.
  • When issues/queries are identified escalate to your line manager/supervisor to ensure it gets acted upon and resolved.
  • Assist the Materials Store person with administrative asset compliance ensuring registers are logged and all safety checks (where applicable) are carried out, liaising with the Materials Supervisor regarding any issues or queries.
  • Assist with the administration of the vehicle tracking system.
  • You are responsible for your own Health & Safety and are expected to work with the Company and your line manager to ensure safety guidelines are followed and adhered.

What the company are looking for in their Materials Service Administrator:

  • Logistical resourcing and scheduling (Desirable)
  • Good understanding of the Geographical Portsmouth City. (Desirable)
  • Comfortable in a dynamic and evolving environment demonstrating a level head to the team and enjoy the challenge.
  • A professional and courteous telephone manner always irrespective of the situation.
  • Have a clear and concise approach to verbal communication, able to use the phone to communicate effectively, and have good typing skills.
  • Able to deal with lots of activity, remain focused on the call you are dealing with, and the information that needs to be recorded or transferred by completing the task you are on before moving on to the next.
  • Have good computer skills in MS Office and be comfortable in using job management systems.
  • Be able to self-manage and be self-motivated and have a desire to solve problems and eliminate waste.
  • Understand what it is to be part of a team and ensure that learning is shared within the team.
  • Be flexible in your working hours to be able to support the delivery of the service; be reliable and dependable.
  • Proactive in identifying your development needs and doing something to overcome them.

If you feel you have the skills and experience to become our clients Materials Service Administratorthen please click "apply" now - They’d love to hear from you

The company is an Equal Opportunities employer and a member of the Disability Confident Scheme. They are also a member of the Hampshire Construction Training Association.

It is a further requirement that all staff must pass a DBS check.