Executive Assistant to Board Director

2 weeks ago

London, United Kingdom Resource Solutions Full time
Executive Assistant

Salary: £34,160 PA + Benefits

Location: London

An exciting opportunity has arisen for a highly organised and enthusiastic Executive Assistant to join a dynamic team in London. The successful candidate will be responsible for providing comprehensive administrative and secretarial support, ensuring the smooth running of the office. This role offers a competitive salary of £34,160 PA plus benefits, and is perfect for someone who thrives in a fast-paced environment and enjoys working on a variety of tasks. The role requires excellent organisational skills, strong communication abilities, and the capacity to work efficiently under pressure.

  • Competitive salary of £34,160 PA plus benefits
  • Opportunity to work in a dynamic and fast-paced environment
  • Role involves a wide range of administrative and secretarial duties

What you'll do:

As an Executive Assistant, you will play a crucial role in supporting the Director and Alternate Director. Your day-to-day responsibilities will include managing diaries, arranging internal and external meetings, making travel arrangements, handling expense records, drafting correspondence, monitoring communications with capitals, preparing for annual meetings, and maintaining an effective filing system. You will need to be reliable, flexible, able to cope well under pressure, and have a good sense of priorities.

  • Provide comprehensive administrative and secretarial support to the Director and Alternate Director
  • Ensure the smooth running of the office by managing diaries, arranging meetings, and dealing with visitors
  • Handle travel arrangements, hotel reservations, and visa requirements as needed
  • Manage expense records for budget purposes and handle appropriate claims relating to travel, hospitality, and medical matters
  • Draft routine business correspondence as required
  • Monitor communications with capitals and ensure constituency requirements are being looked after
  • Deal with necessary preparations for Annual Meetings and other major events
  • Maintain an effective filing system

What you bring:

The ideal candidate for this Executive Assistant position will bring proven secretarial / administrative experience along with excellent organisational skills. You should be fluent in English (both written and spoken), have good typing skills (55 wpm), and be computer literate. Your excellent communication skills will be key in dealing with other institutions and the business community. Diplomatic skills and protocol experience are also essential for handling relations with authorities in a multicultural setting.

  • Proven secretarial / administrative experience with an excellent performance record
  • Fluent English, both written and spoken. Knowledge of Swedish, Icelandic or Estonian is desirable but not essential
  • Excellent organisational skills with the ability to work on own initiative
  • Good typing skills (55 wpm) and computer literacy: Microsoft Outlook, Word, Excel, PowerPoint, Teams and SAP
  • Excellent communication skills, both written and spoken
  • Experience in dealing with other institutions and the business community
  • Diplomatic skills and protocol experience to handle relations with authorities in a multicultural setting

What sets this company apart:

Our client is a leading organisation that values diversity, inclusivity, and collaboration. They offer a dynamic and fast-paced work environment where every day brings new challenges and opportunities. They believe in nurturing their employees' growth and development, providing them with the tools they need to succeed. Their commitment to excellence is reflected in everything they do, making them an employer of choice for those seeking a rewarding career.

What's next:

Ready to take your career to the next level? Apply now

Apply today by clicking on the link. Don't miss out on this exciting opportunity

Our Recruitment Delivery Team are committed to offering an inclusive recruitment experience to all candidates. If you require any accommodations or adjustments as a result of disability, impairment, or health condition, please do not hesitate to let me know by emailinggscemeaedi @ resourcesolutions .com

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