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Board Executive Assistant

1 month ago

London, UK, United Kingdom TD Securities Full time

TD Bank Group


Headquartered in Toronto, Canada, with more than 85,000 employees in offices around the world, The Toronto-Dominion Bank and its subsidiaries are collectively known as TD Bank Group (TD). TD offers a full range of financial products and services more than 25 million customers worldwide through three key business lines:


Canadian Retail including TD Canada Trust, Business Banking, TD Auto Finance (Canada), TD Wealth (Canada), TD Direct Investing and TD Insurance

U.S. Retail including TD Bank, America’s Most Convenient Bank, TD Auto Finance (U.S.), TD Wealth (U.S.) and TD’s investment in TD Ameritrade

Wholesale Banking including TD Securities


TD Securities offers a wide range of capital markets products and services to corporate, government, and institutional clients who choose us for our innovation, execution, and experience.

With more than 6,500 professionals operating out of 40 cities across the globe, we help clients meet their needs today and prepare for tomorrow. Our services include underwriting and distributing new issues, providing trusted advice and industry-leading insight, extending access to global markets, and delivering integrated transaction banking solutions. In 2023, we acquired Cowen Inc., offering our clients access to a premier U.S. equities business and highly-diverse equity research franchise, while growing our strong, diversified investment bank.


We are growth-oriented, people-focused, and community-minded. As a team, we work to deliver value for our clients every day.



Position Overview

Support the directors of all relevant subsidiary boards in the region with regard to diary management and general board administration. Support the Head of Governance, TDS Europe & Asia Pacific with team administration as required. The role will also provide support, as required, to other London Control and Support Functions.


Responsibility for board diary management, in particular of external independent non-executive directors (INEDs) and general board administration with regard to all relevant subsidiary boards/committees in the region. Specific responsibilities include:

  • as EA to and working closely with INEDs to schedule all UK and Ireland board and committee meetings, board training sessions, and regulatory meetings
  • internal and external meetings across different time zones and booking meeting rooms for physical meetings in Dublin and London
  • closely with internal management and external parties (e.g., auditors or regulators) to schedule other regular touchpoints with INEDs
  • general support for INEDs such as answering HR/IT related queries, processing expenses, assisting with directors' travel requirements for meetings, registering INEDs for external or TD events etc.
  • directors' information, such as email addresses, home addresses, timesheets, training records etc.
  • closely with global EAs to schedule quarterly regional Europe & Asia-Pacific Supervisory Committee meetings
  • with administration and staff in the other TD regional offices


  • meetings for the EAP Governance team, including team meetings and meetings with other stakeholders, both internal and external
  • EAP Governance calendar to ensure all key dates are recorded, including availability of directors and senior management, other key internal senior management meetings, deadline reminders for board submissions, deadlines for filing documents with registrars etc.
  • the EAP Governance team inbox on a daily basis and allocating actions accordingly
  • EAP Governance team's administrative records, such as contact information for board paper contributors, EA lists etc.
  • team travel, processing expenses, team invoices. Managing team Technology requests, meeting room and desk bookings
  • other ad hoc administrative tasks, as required



Other


  • EA with Corporate Secretarial or Financial Services experience
  • organisational skills and attention to detail
  • Extensive experience of multiple diary management
  • Experienced travel coordinator
  • Strong interpersonal skills – ability to build strong relationships with individuals at all levels of an organisation, including senior management
  • to exercise discretion and maintain confidentiality
  • and self-motivated
  • initiative and proactivity, flexible


Shared Commitments


Executives promote adherence to TDBG’s vision and purpose to be the better bank, and enrich the lives of customers, communities and colleagues. As part of the general management of their function, Executives are accountable to deliver against TD's five shared commitments:


Think like a customer; provide legendary experiences and trusted advice

Act like an owner; lead with integrity to drive business results and contribute to communities

Execute with speed and impact; only take risks we can understand and manage

Innovate with purpose; simplify the way we work

Develop our colleagues; embrace diversity and respect one another


Inclusiveness

At TD, we are committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of our customers and communities in which we live and serve. If you require an accommodation for the recruitment/interview process (including alternate formats of materials, or accessible meeting rooms or other accommodation), please let us know and we will work with you to meet your needs

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