People and Payroll Coordinator

The Oxford Collection is a small privately owned group of two luxury 5* hotels and apartments three restaurants that consists of the Old Bank Hotel the Old Parsonage Hotel 36 St Giles Parsonage Grill Gees Restaurant & Bar and Quod Restaurant & Bar. Having recently undergone a complete refurbishment programme we have 80 bedrooms across three iconic properties in central Oxford with unrivalled views across the citys beautiful skyline.An exciting opportunity has arisen for a People and Payroll Coordinator to join the Human Resources/People Team at The Oxford a supportive and collaborative role you will be working alongside the People Coordinator and will report directly to the People Manager supporting around 200 employees.You will be responsible for the efficient coordination and administration of 4-weekly Company payroll and will assist the People team with all aspects of day-to-day HR/people administration.The Head Office team is located at the back of the Old Parsonage Hotel in central Oxford.We offer support training and development opportunities to help your career flourish. We believe that investment in each and every one of our collectives is key to the success of our business and the happiness of our customers. As a member of our team we are looking for an exceptional candidate who shares these values.The Role:This varied role includes supporting all aspects of day-to-day people and payroll administrationYou will work closely with the People Coordinator and People Manager to support and positively influence the smooth running of the People DepartmentEfficient coordination and administration of the Companys 4-weekly payroll (via Access Payroll) including pension reports and TroncAssisting with all administration relating to the HR Access People system and employee life- cycle and onboarding i.e. processing new starters leavers promotions transfers salary changes etc.Supporting with recruitment initiatives and any related administration when requiredProviding support to our managers and employees with all general people and payroll queriesTo ensure all e-paperwork and documents relating to employment throughout the employee lifecycle are obtained from point of application through to termination of employment and exit interviewsTo assist with any wider people projects and/or tasks to ensure the smooth running of the departmentKey Responsibilities include:Act as a role model brand ambassador and guardian of standards for the People Department and all identities belonging to The Oxford Collection upholding our culture values at all timesWork closely with the People Coordinator and People Manager to drive and execute all aspects of our people strategyBuild and maintain positive relationships with our managers and their teamsTo possess a sound knowledge of our Employee Handbook providing legally sound guidance relating to all aspects of people payroll and recruitment ensuring that company policies and procedures are adhered to whilst remaining legally compliantTo assist in maintaining accurate up-to-date information on all employee records in the HRIS system (Access People)To assist the People Coordinator in the planning and coordination of relevant in-person and online compliance training courses for all employees including the online training platform (CPL)To support in the communication and administration of all employee benefitsAdminister the 4-weekly payroll processes using Access Payroll softwareReview payslips thoroughly to ensure accuracy including verification of recorded absences including holidays and sickness absencesPerform monthly reconciliations of payroll and pension-related balance sheet accountsCollaborate with WMT (Troncmaster) on the preparation of Tronc for the four-weekly payroll and inform them of starters and leavers across the CompanyCollaborate with our Payroll Advisor from Access Payroll to ensure payments are accurate and processed within the required deadlinesMonitor sickness on a monthly basis and reporting on trends through Access AnalyticsCalculate holiday accrual for employees on a zero-hour contract on a weekly basisAssist the Head of Finance with analysis of payroll related expenses and efficienciesUpload pension submissions to our pension providerPost payroll journals and other monthly reportingActing as the first point of contact with payroll related queries from Department HeadsThe ideal candidate-Skills and Experience:This role would be best suited to an established HR/People/Payroll Assistant or Coordinator who has a minimum of 2 years in a similar role ideally within the UK hospitality sectorExperience in coordinating and administering payroll preferably within a multi-property and multi-site organisation in hospitality leisure or luxury retail for hourly paid employees weekly/4-weekly would be highly beneficialCertified Payroll Technician Qualification from the Chartered Institute of Payroll Professionals (CIPP) or ATT with payroll experience would be highly beneficialExperience working with third-parties and external stakeholders local job boards and job fairs universities and colleges training providers payroll providers and TroncmasterTo possess and maintain an interest and up-to-date knowledge of employment law legislation trends best practice and news in the hospitality and HR industriesProven experience with HR systems such as (or similar to) Access People Access Payroll and online learning platforms such as CPL Learning would be beneficialExperience with an applicant tracking system (ATS) and digital onboarding would be an advantageThe right candidate will thrive within the dynamic and fast-moving pace of the Hotel and Restaurant industryYou will naturally enjoy building and maintaining relationships with our managers and their teams provide legally sound employee relations guidance and ensure that company policies and procedures are adhered toAbility to multitask work in a fast-paced environment and have a high-level attention to detailPossess a warm gracious friendly and professional demeanour with the ability to communicate confidently across all levels of the businessMotivated self-starter with ability to work under own initiative independently and within a small teamProficiency in Microsoft Windows Word Excel Access People Access Payroll CPL LearningGood knowledge of the principles of GDPR Data Protection Act and associated data securityBe organised have excellent time management skills with the ability to prioritise tasks and meet deadlinesFluent in written and spoken English with a high level of written and verbal communication skillsBe eligible to live and work in the UKWorking Pattern & Salary:Based at our Head Office you will work 35 hours between Monday to Friday 9.00 am to 5.00 pm inclusive with an uninterrupted break of one hour.Earnings of up to 30000 per annum including non-contractual service charge (tronc) depending on experience.Benefits include:50% discount on food within our restaurantsUp to 700 recruitment incentiveMembership to our Employee Assistance Programme with Hospitality ActionPension schemeOpportunities to develop within the Company28 days holiday inclusive of bank holidays per annumA paid day off on your birthdayTeam awards and prizesHospitality Rewards: offering discounted gym membership high-street and online shopping discounts discounted vouchers a cashback card and 24/7 online GP serviceEligibility to work within the UK must be proven and two references should be available on request.Required Experience:IC Key Skills Data Entry,Paychex,QuickBooks,Accounting,10 Key Calculator,Paylocity,Microsoft Excel,Payroll,ADP,Administrative Experience,Human Resources,Bookkeeping Employment Type : Full-Time Experience: years Vacancy: 1