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Office Assistant/Mail Collector Coordinator

3 months ago

Holmewood, United Kingdom Proclinical Staffing Full time

Location: Holmewood , Chesterfield


Job Description:


Summary:

The project coordinator is responsible for managing administrative aspects of client and company projects, tracking and monitoring of project progress with regards to deadlines and client needs, assisting in scheduling and logistical coordination, and communicating frequently with team members and management.


ROLE:

2 parts to the job- admin and manual handling/ production. collecting and arranging in coming mail (manual), using a scanning machine to scan all questionnaires, staff survey and mail, in put them into a data base that company use. coding the mails/ questionnaires correctly.

They will also be packing the questionnaire packs, letters, language leaflets.

they will be loading the pallet trucks, element of manual handling

operating machines to eg. scanning machine.


Job Responsibilities:

  • Operating envelope inserting machinery, production printers, data capture scanners, guillotines and letter openers
  • Printing/checking mailing letters and questionnaires
  • Checking email mailing invitations and managing their send out
  • Processing outgoing survey materials ready for despatch
  • Integrity checking outgoing mailings
  • Picking and packing questionnaires to be couriered to clients
  • Opening and sorting incoming post
  • Working with the company’s bespoke database
  • Coding and inputting survey information and comments as necessary
  • Receiving and documenting stock deliveries
  • Preparing mailing items for despatch, including booking these via online portal.
  • Routine machinery and office maintenance
  • Filing and archiving
  • Integrity checking
  • Performing regular stock counts
  • Raising Duty of Care issues
  • Regular use of MS Excel
  • Assisting teams across the business when required


Skills:

- Previous project coordination experience

- Excellent customer service skills

- Ability to work in a team environment

- Computer knowledge and interest


Education/Experience:

- Bachelor's degree in a technical or business-related field


Please apply on Linkedin