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Receptionist

3 months ago

Farnborough, United Kingdom NJW Associates Ltd Full time

Job Advertisement: Reception

Position: Reception & Office AdministratorLocation: Camberley

About Us:We are seeking a Reception & Office Administrator who will be the welcoming face and voice of our company, managing front desk operations and performing essential administrative tasks to ensure smooth office functionality.

Responsibilities:

  • Front Desk Management: Greet visitors, maintain the visitor log, distribute PPE, and inform staff of arrivals.
  • Contractor Oversight: Update contractor records, manage Safetybank, issue work permits, and provide necessary inductions.
  • Call Handling: Answer incoming calls, relay messages, and manage voicemails.
  • Mail Processing: Sort and distribute incoming mail, and prepare outgoing mail.
  • Meeting Coordination: Schedule meeting rooms, arrange catering, and manage internal meeting logistics.
  • Travel Booking: Arrange travel and accommodation for employees.
  • Supply Management: Monitor and order office supplies, refreshments, and cleaning materials.
  • Uniform Management: Order and distribute company uniforms.
  • Documentation Maintenance: Update safety, racking, EL, and security documents, ensuring compliance.
  • Event Coordination: Support in organizing company events, including charity events and the annual Christmas party.

Requirements:

  • Office Experience: Proven ability to manage various administrative tasks and phone communications.
  • Customer Service: Experience in interacting with customers in-person and over the phone.
  • Technical Skills: Proficient with computers and quick to learn new software.
  • Communication: Excellent verbal and written communication skills.
  • Welcoming Presence: Ability to create a positive first impression.
  • Organisational Skills: Strong time management and ability to prioritize tasks.
  • Adaptability: Perform well under pressure with a professional demeanor.
  • Initiative: Ability to work independently and collaboratively.
  • Eagerness to Learn: Demonstrated willingness to acquire new skills.
  • Flexibility: Proactive and committed to task completion.

Company Values:

  • Show Care: Lead by example, listen, and support team growth.
  • Quality Focus: Aim for excellence and continuous improvement.
  • Ownership: Take responsibility, demonstrate leadership, and seek feedback.
  • Positivity: Emphasize opportunities over challenges.
  • Courtesy: Treat everyone with respect and friendliness.

Benefits:

  • Comptetitive Salary
  • Profit share scheme paid twice yearly
  • Enhanced pension scheme
  • Retail discounts
  • Two paid volunteering days per year
  • Cycle to work scheme
  • Gym discounts
  • Car maintenance scheme
  • Financial and debt advice
  • Optional private healthcare plans