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Bid Coordinator

1 month ago

Manchester, United Kingdom Mitie Full time

JOB OVERVIEW

Reporting to the Bid and Sales Programme Manager, the Bid Coordinator will be responsible for administration associated with bid and sales processes, and for the completion of PQQ, RFI and basic ITT documents. In a consisitently busy and deadline-driven function, it is essential that the Bid Coordinator is able to carry out their duties accurately, at pace and work across multiple deadlines.

Main Duties

  • Work closely and collaboratively with the bid team, sales team and operational colleagues to ensure clear oversight of all administrative tasks associated with bid processes
  • Administration and daily management of shared bid team mailboxes to ensure all correspondence is dealt with swiftly
  • Support the Bid and Sales Programme Manager with the ongoing management of all bid portal registrations, including comprehensive record-keeping to enable portal access at all times
  • Support with tender administration, including acting as first point of review of tender advertisements and liaison with the Sales teams to establish their interest in opportunities identified
  • Supporting Bid and Sales Programme Manager with the management of team activity trackers
  • Introduce and implement all necessary governance procedures and processes associated with Bid Team activity
  • Support in maintaining Bid Team SharePoint and Teams sites to enable effective and efficient management of tender processes, including set up of relevant channels for each bid opportunity
  • Assist with, and lead, completion of standard information documents at all stages of the bid lifecycle including submissions
  • Support with audit activity to ensure compliance with internal audit standards and governance measures for the end to end tender lifecycle
  • Provide project management support to develop the technology platforms used to enable bid team ways of working
  • Support compliance with internal audit and governance standards.