Studio Coordinator

3 days ago

London, United Kingdom Phoebe Philo Full time

Purpose of the role

Provide comprehensive organisational and facilities support for Studio, Visuals, and Showroom activities.


Responsibilities

  • Ensure collection samples availability for upcoming events (Trainings, Press appointments, Styling sessions, Shoots, Showrooms…). Retro-plan activities to ensure seamless process. Ensure complete adherence to the schedule and offer solutions where changes / clashes arise.
  • Ensuring data accuracy in sample tracker with inventory checks as required.
  • Establish good relationships with Product teams, be well versed with product details and possess good knowledge of the collection, differentiating between SRS, eComm, and PPS samples.
  • Secure spaces for product-related meetings and ensure appropriate layout of samples in an organized manner.
  • Ensure general upkeep and tidiness for zero damage to samples. Manage dry cleaning as needed.
  • Book models for fittings, styling, and other events, update the team on bookings and oversee process.
  • Organise all in house casting for the RTW team, and manage budget spend.
  • Ensure model welfare and proper welcoming, supports.
  • Logistic and administrative support on peak periods in Studio and Showroom calendar:

a. Meticulous support on the set up and pack down of shoots / styling sessions internally and externally, including detailed packing list for external transport.

b. Support in carnet logistics, and protection with the guidance and support of Operations team for shoots outside the UK.

c. Act as point of contact during off site shoots within UK and set up catering and model welfare requirements.

d. During shoots aboard, remain as a point of contact for late additions requiring urgent shipments.

  • Support on RTW and Atelier rental equipment / supplies when needed.
  • Set up spaces and refreshments for all Studio meetings with PP.
  • Ensure alignment with EA on PP personal items loaned to Studio.
  • Eventual sample sale coordination and set-up.


Qualifications, Skills, Experience Required

  • Highly computer literate, particularly in Outlook, Word, PowerPoint, and Excel
  • Professionalism and a high degree of confidentiality, discretion, and integrity
  • Ability to work independently, with an acute sense of responsibility and accountability with a well-developed sense of maturity, judgement, and self-confidence to deal with senior and high profile internal and external stakeholders.
  • Strong administrative and organisational skills with the ability to handle multiple assignments quickly and efficiently while showing diplomacy and sensitivity.
  • Proactively think ahead, anticipate needs and be confident in taking the initiative
  • Ability to be very flexible, to re-prioritise and adapt to changing requirements.
  • Solution orientated with a creative approach to problem solving.
  • Strong communication skills including excellent written and spoken English, interpersonal skills and attention to detail.
  • Ability to organise space, with good housekeeping as second nature.
  • Ability to remain calm, positive and professional in a fast paced, high-pressure environment and work around challenges.

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