Office and Facility Coordinator

4 weeks ago


Stretford, United Kingdom Bluestream People Part time

We are seeking an organized and proactive Office and Facility Coordinator to ensure the smooth and efficient operation of our office and facility. This is a truly multi-faceted role, with the primary aim of enabling the workplace to run seamlessly for all employees and guests while managing relationships with a wide range of internal and external stakeholders.

Key Responsibilities:

  • Ensure the office and facility are maintained to the highest standards in line with company policies and procedures.
  • Assist resource managers and team leaders in ensuring adherence to relevant policies and procedures.
  • Oversee the availability of correct IT and information management systems for the team.
  • Lead and deliver the induction process for new employees, serving as the primary contact for general team queries.
  • Provide calendar and diary management support for the leadership and management teams.
  • Coordinate and manage schedules, meetings, and appointments as needed.
  • Arrange travel and accommodation for staff, ensuring all details are managed efficiently.
  • Communicate effectively with clients, colleagues, and other executive assistants to ensure seamless collaboration.
  • Organize and greet visitors and clients, ensuring a welcoming and professional experience.
  • Attend meetings, take minutes, and track action items to ensure follow-up.
  • Assist in planning and coordinating conferences, dinners, social events, and group travel.
  • Support administrative processes related to staff interviewing and hiring.
  • Manage the creation and submission of expense reports and claims.
  • Oversee timesheet reporting processes.
  • Provide general administrative and office support to the wider team as needed.

About You: The ideal candidate will be a proactive and resourceful individual with strong organizational skills. You must have the ability to manage multiple tasks, work with diverse teams, and ensure smooth office operations.

If you thrive in a dynamic environment and enjoy being the cornerstone of office functionality, we'd love to hear from you Apply today


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