Events Manager

Start Date: ImmediateContract Length: 10-12 monthsRole Overview:We are looking for an Events Manager (Maternity Cover) to lead the operation and programming at our client's London Head Offices, delivering a diverse and impactful schedule of events in collaboration with their internal teams and external partners.Produce approximately 40 small to large experiential briefings and activations in the event space, in partnership with the Experiences, PR and Product Marketing teams.Events will take place throughout 2025/2026 and include events such as:Small scale events – 1:1 product briefings, home cinema experiences, software demos for up to 10 guests.Medium scale events – Creative workshops, interactive product demos, software demos activations for up to 20 guests.Large scale events – exhibitions, album launches, Executive hosted receptions/parties.Manage day to day operations, working directly with business, client and operations teams.Support their team to drive efficient, yet effective and impactful programming.Work on-site in their event space and at their Battersea offices as needed for planning and organisational meetings.Manage key internal partnerships with business (Corp Comms); internal client (PM, Buzz, Marketing); Facilities, in-house catering, Real Estate, Security, EH&S.Create, own, and manage work-back schedules ensuring project milestones are met.Role DetailsYou will manage the following areas of planning, with the support of Polar Black Events team:Programme scheduling, including set-up, rehearsal, live event days and operational maintenance.Programming management and staffing.Lighting and technical configurations, with outsourced production if required.Event and/or spatial design and arrangement if required, including but not limited to furniture, ambiance and music, consideration for guest photography.Event catering planning, oversight and management, in partnership with in-house caterers or third party.Invite and guest list management.Guest experience/flow design and planning.Creative production of invites, signage, photo backdrops as required.Management of annual, semi-annual or event to event refresh of art or furniture as required over time.Provision of Front of House staffing.Management of staffing lists and working credentials.Staff training and briefing.Occupancy management (in coordination with the facilities and security)Producing and displaying signage in client approved format.Staff uniforms, dress code or attire if required.Parking and valet arrangements.Contingency arrangements for inclement weather.Maintaining client confidentiality.Partner to utilise client approved tools, systems and softwareEvent reportage and reporting summariesHealth & SafetyYou will be responsible for planning and management of general health and safety compliance:Communication of event emergency plans including first aid arrangements, drafting and distribution of production schedules and run of show documents (where required).Accessibility management.Ensure all event operations are planned, managed, and operated safely in accordance with EH&S guidance.Collate vendor safety documentation and certificate of insurance as required.Ensure compliance with permit conditions and local ordinances if needed.Report all incidents and accidents.Budgeting:You will be responsible for all contracting and payment of third-party partners working on their events in support of this scope including fixed event costs as pass-through expensesYou will be responsible for gathering quotes from vendors, building event budgets, and maintaining budget throughout event life cycle:Pre-Event BudgetEvent BudgetFinal Event BudgetYou will be responsible for maintaining record of all actual costs and generating PO’s.Ideal CandidateAt least 5 years’ experience in Event Production & LogisticsPositive and adaptable approach to problem solving.Experience of working in house at a venue and/or client, as well as agency side is preferred.Efficient, organised and able to juggle multiple projects at once.Confident managing various in-house work streams and liaising with multiple stakeholders.Skilled in Project Management - including timeline, budget and programme management.Confident in decision making and working independently.Good knowledge of production - construction, materials & finishes.Good network of industry partners and vendors.Excellent interpersonal skills, a team player, with a positive ‘yes can do’ attitude.Proficient use of Apple / Mac products is essential.Aptitude to maintain absolute confidentiality and discretion is paramount.PackageSalary to be discussedBonus – discretionary, based on company annual results and personal performanceAnnual leave – 20 days + bank holidays. Birthday is given as a holiday day and is not included in the 20 days allowance.Pension contribution – employer contribution of 3% of qualifying earnings & employee contribution of 5%Commission on new business – 10% net profit for new client acquisition Work laptop and phone provided