Executive Assistant, Visa Commercial Solutions

7 days ago


London, United Kingdom Visa Full time

Whats it all aboutThe main function of this Executive Assistant role is to support three VPs in Visa Commercial Solutions with administrative duties including handling prioritization managing the calendar arranging travel conducting desk research supporting the organization of team activities and other administrative and project tasks. What we expect of you day to day for three VPs: 1 - Managing DiaryEstablish and maintain a sustainable daily weekly and monthly rhythm Use knowledge and judgement to proactively manage diary clashes Maintain a forward view of diary At the end/ start of each week ensure the overall week supports the agreed rhythm unless there are exceptional circumstances. Ensure regular meetings are scheduled (and rescheduled) for direct reports and stakeholders 2 - AdministrationAct as a liaison and facilitator and first point of contactLiaise with internal and external stakeholders to arrange meetings hold dates for events and co-ordinate business as usual activitiesActively contribute to fostering team culture and community by organizing and participating in various team-building activities and events. 3 EmailsPrioritise emails/ requests and filter/escalate information as appropriate and email distribution lists.4 - Support Travel and ExpensesAction and approve expenses on behalf of the VPs.Manage complex travel itineraries for the VPs.This is a hybrid position with expectation you are in Visas Paddington office Tuesday to Thursday.Qualifications : Proven ability to build credible-long term effective working relationships both internally and externallyStrong time management and organizational skills with structured approachApproaching problems with a can-do attitude never believing solutions are impossible to formulateAbility to work in fast-paced environmentsProficient with Microsoft Power Point Excel Word and OutlookStrong open communication including writing interpersonal and presentation skillsSelf-motivated highly organized and detail orientedExcellent organisational skillsAbove all we are looking for someone with a positive can-do attitude who loves a challenge and thrives as working as part of a strong teamAdditional Information : Hybrid office attendance.Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race color religion sex national origin sexual orientation gender identity disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.Remote Work : NoEmployment Type : Full-time Key Skills Computer Hardware,Computer,Advocacy,ABAP,Freight Forwarding,Kpo Experience: years Vacancy: 1



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