Care Home Administrator

2 weeks ago

Southport, United Kingdom Barchester Healthcare Full time

Barchester Healthcare are looking for an experienced and dedicated Administrator to join our team and play a pivotal role within the home's management team. Providing the General Manager with the support needed to ensure the efficient running of a high quality home, this varied position encompasses managing Customer Experience elements alongside, HR, Recruitment, Payroll, Finance and the supervision of junior members of the administration team. You'll need to be a self-sufficient and professional individual who is enthusiastic and promotes a positive image when communicating with others and talking about the home, creating a positive impression. Along with strong IT skills and excellent organisation, our Administrators will need to be comfortable in giving others direction. RESPONSIBILITIES

Oversee the day-to-day administrative functions of the homePromote a warm and welcoming environment for residents, staff and visitorsManage enquiries and showrounds of the home for prospective families, answering queries and managing the customer database appropriately to support the commercial performance and conversion of enquiries for the home. Support the team to drive the occupancy and reputation of the Care Home as part of a community engagement team Support residents and families, assisting with meetings and managing feedback with a focus on customer care. Assist with the recruitment of home staff in line with company policy and procedure, completing employment new starter checks and arranging inductionsComplete payroll preparation for home based staffRecruit and oversee the junior members of the home administration teamProvide low level advice and guidance to employees on generic queries using the HR tools and resources availableEnsure that all personal files are stored securely and files are managed, organised and archived in line with internal guidance laid outEnsure all Employees have appropriate right to work and all documentation is recorded appropriately using systems in placeAttend meetings and produce accurate notes and minutes where requiredProduce reports and statistics, take part in audits and inspectionsEnsure all rotas are completeManage safe contents, petty cash and resident fund accountsAssist colleagues with accessing their e-learning on LMS including password resetsUpdate ad-hoc training, supervisions/appraisals and fire drills on staff recordsOffer guidance on staff development opportunities including signposting to Apprenticeships and qualifications

NEED TO HAVEExperience in a customer facing rolePrevious involvement in HR administration and recruitment High level of attention to detail and the ability to prioritiseProficient user of Microsoft- specifically Word, Excel and OutlookCIPD qualification would be beneficial

REWARDS AND BENEFITSRewarding Excellence bonus, meaning you will be financially rewarded by up to £500* for a Good or Outstanding CQC inspectionUnlimited access to our generous refer a friend scheme, earning up to £500* per referralAccess to a wide range of retail and leisure discounts at big brands and supermarketsFree access to medical specialists, who are available for a second opinion if you need it to make a decision with confidenceConfidential and free access to counselling and legal services

As the only healthcare provider to be accredited as one of the best companies to work for in the UK, Barchester are dedicated to ensuring that our team are respected and their contribution valued. If you are looking to develop your administrative career with an employer that is supportive and offers progression opportunities, Barchester is an empowering and rewarding place to be.

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