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Security Vetting Assistant
2 months ago
We'll inspire and empower you to deliver your best work so you can evolve, grow and succeed - today and into tomorrow. We offer an exciting range of opportunities to develop your career within a supportive and diverse team who always strive to do the right thing for our people, clients and communities.
People are our greatest asset, and we offer a competitive package to retain and attract the best talent.
In addition to the benefits you'd expect, UK employees also receive free single medical cover and digital GP service, family-friendly benefits such as enhanced parental leave pay and free membership of employee assistance and parental programmes, plus reimbursement towards relevant professional development and memberships. We also give back to our communities through our Collectively program which incorporates matched-funding, paid volunteering time and charitable donations.
Work-life balance and flexibility is a key focus area for us. We're happy to discuss hybrid, part-time and flexible working hours, patterns and locations to suit you and our business.
About the Opportunity
An exciting opportunity has arisen for a security vetting assistance to provide support to the Westlakes Security team working on the Jacobs Lot 2 PPP framework/projects as a member of the Security team.
It is an essential requirement that all staff hold appropriate security clearance and the Security Vetting team perform a vital role in assisting staff to apply for and renew relevant security clearances and passes. The role will involve working as part of the Jacobs Security Vetting team, predominantly to assist Jacobs and our Sub-contractor partnerships to apply for new security clearance and site passes, to assist with renewals and work with the Jacobs Security Controller on other security related tasks/projects.
The role is based in our Westlakes office (Whitehaven, Cumbria) and will be office-based minimum of 4 days per week.
Key responsibilities
- Preparing new applications, following new staff/individuals being identified by a project, assisting to initiate applications process, issuing forms, requesting relevant documents.
- Completing and checking applications, including ensuring queries are answered in a timely manner.
- Preparing renewals - identifying staff/individuals who require renewals from the database, issuing forms and following up to ensure timely renewals.
- Performing progress monitoring, ensuring the relevant records are accurately updated.
- Checking progress and monitoring forms are returned to the required deadlines. Follow up calls to staff/individuals where required.
- Attending regular security team meetings.
- Assisting with GDPR compliance checks on the data held.
- Doing compliance checking, assisting the team to run regular checks to ensure that all staff/individuals working on the projects are correctly cleared.
- Drafting security notices and issuing them.
- Assisting the security team with other ad hoc security tasks e.g., organising training, requesting IT accounts.
- Liaising with the wider support team on PPP framework e,g. Resourcing, Jacobs in-house security team.
- Providing absence cover for other security team members.
Assistance maybe required in the following areas:
- Project security support (wider Jacobs business).
- Other administrative duties assigned by Management.
Here's what you'll need:
- Previous experience from a similar security vetting role would be beneficial, however on the job in-house training shall be provided.
- Sound knowledge of Microsoft Office packages, proficient in Excel.
- Excellent attention to details and an ability to cope with changing deadlines, whilst remaining calm under pressure.
- Perform tasks with honesty and discretion. The role involves handling sensitive personal data and it is an essential requirement that this information is not divulged.
- Be proactive in managing your own workload to ensure applications are completed on time and to quality standards.
- Able to work with all levels of staff/individuals to ensure they complete applications on time.
- Demonstrate reliability, flexibility, and adaptability.
- Display an engaging, enthusiastic, and confident manner with an interest in supporting the work we do.
- A team player, who is keen to learn and develop their skills.
Our values stand on a foundation of safety, integrity, inclusion and diversity. We put people at the heart of our business, and we genuinely believe that we all succeed by supporting one another through our culture of caring. We value positive mental health and a sense of belonging for all employees.
We aim to embed inclusion and diversity in everything we do. We know that if we are inclusive, we're more connected, and if we are diverse, we're more creative. We accept people for who they are, regardless of age, disability, gender identity, gender expression, marital status, mental health, race, faith or belief, sexual orientation, socioeconomic background, and whether you're pregnant or on family leave. This is reflected in our wide range of Global Employee Networks centered on inclusion and diversity.
We partner with VERCIDA to help us attract and retain diverse talent. For greater online accessibility, please visit www.vercida.com to view and access our roles. As a Disability Confident employer, we will interview all disabled applicants who meet the minimum criteria for a vacancy. We welcome applications from candidates who are seeking flexible working and from those who may not meet all the listed requirements for a role.
If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team .
