Facilities Coordinator

3 weeks ago

Aberdeen, United Kingdom CBRE Full time
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting for a Facilities Coordinator

Job Responsibilities
  • Primary focus on delivery of all FM Operations SLA's in accordance with KPI & Output measurements
  • Co-ordinate with FM Operations and Critical Service teams to deliver service level agreements
  • Support/Monitor 3rd party maintenance supplier activities when required and report any corrective works arising
  • Comply with HSE requirements as outlined within the SLA and as instructed by the company policy
  • Report all accidents, occupational illnesses and emergencies in relevant books/documentation
  • Ensure all contractors, under sphere of control, operate within appropriate SHE processes and client HSE standards
  • Conduct monthly self-assessment SLA checks in support of quarterly contract performance requirements
  • Responsible for the image and visual standards of the site/s taking ownership of any issues or concerns
  • Co-ordinate with Security and report any faults on access entry system where necessary
  • Raise Purchase Orders for goods or services as required, in compliance of business controls at all times
  • Approve invoices; goods received notes and statements for payment purposes
  • Act as responsible person in line with DFA to carry out cost control function
  • Take ownership and understand customer requirements and be able to demonstrate the ability to close out concerns and ensure customer is kept appraised at all times
  • Act as deputy in the absence of line management
  • Provide and arrange cover for the FM team as defined by line management

Person Skills
  • Strong PC skills, MS Office
  • Good administrative skills
  • Well organised and good prioritisation and planning skills
  • Key focus for this role is to ensure that all FM services are delivered in a confident and efficient manner
  • Knowledge and awareness of the facilities management industry
  • Practical experience in working with supply partners to deliver a seamless, integrated service
  • Customer services experience and the ability to communicate at all levels
  • RESPECT: We act with consideration for others' ideas and share information openly to inspire trust and encourage collaboration
  • INTEGRITY: No one individual, no one deal, no one client, is bigger than our commitment to our company and what we stand for
  • SERVICE: We approach our clients challenges with enthusiasm and diligence, building long-term relationships by connecting the right people, capital and opportunities
  • EXCELLENCE: We focus relentlessly on creating winning outcomes for our clients, employees and shareholders

About CBRE Global Workplace Solutions:

As one of CBRE's core global businesses, Global Workplace Solutions (GWS) provides end-to-end services to occupier clients across the entire lifecycle of a building. Our teams help companies improve their operations and reduce costs, through expert facilities management, project management, real estate and energy and sustainability services. Our dedicated teams work across all industries, and support clients ranging from global Fortune 500 companies to single, iconic buildings.

CBRE Group, Inc. is the world's largest commercial real estate services and investment firm, with 2019 revenues of $23.9 billion and more than 100,000 employees (excluding affiliate offices). CBRE has been included on the Fortune 500 since 2008, ranking #128 in 2020. It also has been voted the industry's top brand by the Lipsey Company for 19 consecutive years and has been named one of Fortune's "Most Admired Companies" for eight years in a row, including being ranked number one in the real estate sector in 2020, for the second consecutive year. Its shares trade on the New York Stock Exchange under the symbol "CBRE."

Application Process:

Your application will be reviewed by our Talent Resourcing Team and you will be contacted if you have been successful in being short listed for the role.

Taking into consideration the costs of sponsorship, the nature of the role and the financial resources of the account in question, we are unable to offer sponsorship for this role.

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