Estates Legionella Manager

Job Title: Estates Legionella Manager

Department Estates and Facilities Directorate

Estates Operations

Grade: Grade 7

Salary range: up to £44,263

Working arrangements: Permanent

Full time (nominal 35 hours) Monday to Friday

May be a requirement to work evenings and weekends as business demands

Hybrid working (minimum of two days per week onsite, depending on business needs)

May be required to participate in local on-call arrangements, as relevant to this role

Closing date: Thursday 4th July 2024

The University

At Durham University we are proud of our people. A globally outstanding centre of educational excellence, a collegiate community of extraordinary people, a unique and historic setting - Durham is a university like no other. We believe that inspiring our people to do outstanding things at Durham enables Durham people to do outstanding things professionally and personally.

Across the University we have a huge variety of roles and career opportunities, which together make us a large and successful community, which is a key hub of activity within our region and nationally. We would be thrilled if you would consider joining our thriving University. Further information about the University can be found here.

The Role and Department

The Estates and Facilities Directorate provides a range of essential services to Durham University and is responsible for managing, maintaining, and developing the infrastructure and building fabric of the various campuses.

As Estates Legionella Manager you will be responsible for providing a highly effective, efficient and customer focused Legionella management function to the University. You will lead on all water management, hygiene and legionella compliance/assurance across the University, providing specialist advice to Estates and Facilities colleagues and other departments across the University.

You will be responsible for managing legionella compliance in accordance with ACOP L8 'Legionnaires Disease - The control of legionella bacteria in water systems' and HSG 274. Your main responsibilities will include the introduction of an electronic compliance monitoring system, reviewing current asset data and ensuring the system is populated with relevant information to enable electronic monitoring to be carried out. You will organise system implementation training, and ensure that monitoring is being carried out. The role will also involve managing consultants, contractors and overseeing the management and all water systems in accordance with current legislation and best practice. You will work closely with the Health and Safety Services and Compliance Manager to maintain the water management plan and ensure that all information is recorded, accurate and kept up to date in line with the University's policies and procedures.

You will be responsible for managing compliance assurance on a range of statutory inspections of water assets and systems. You will assist the Responsible Person(s) in their duties relating to water hygiene and legionella compliance. You will also participate in the Water Management Group and report to the Senior Maintenance Engineer.

Further information about the role and the responsibilities is at the bottom of this job description

Working at Durham

A competitive salary is only one part of the many fantastic benefits you will receive if you join the University: you will also receive access to the following fantastic benefits:

• 30 Days annual leave per year in addition to 8 public holidays and 4 customary days per year - a total of 42 days per year.

• The University closes between Christmas and New Year.

• We offer a generous pension scheme, As a new member of staff you will be automatically enrolled into the University Superannuation Scheme (USS).

• No matter how you travel to work, we have you covered. We have parking across campus, a cycle to work scheme which helps you to buy a bike and discount with local bus and train companies.

• There is a genuine commitment to developing our colleagues professionally and personally. There is a comprehensive range of development courses, apprenticeships and access to qualifications and routes to develop your career in the University. All staff have dedicated annual time to concentrate on their personal development opportunities.

• Lots of support for health and wellbeing including discounted membership for our state of the art sport and gym facilities and access to a 24-7 Employee Assistance Programme.

• Onsite nursery is available and access to holiday camps for children aged 5-16 throughout the year.

• Family friendly policies, including maternity and adoption leave, which are among the most generous in the higher education sector (and likely above and beyond many employers).

• The opportunity to take part in staff volunteering activities to make a difference in the local community

• Discounts are available via our benefits portal including; money off at supermarkets, high street retailers, IT products such as Apple, the cinema and days out at various attractions.

• A salary sacrifice scheme is also available to help you take advantage of tax savings on benefits.

• If you are moving to Durham, we can help with removal costs and we have a dedicated team who can help you with the practicalities such as house hunting and schools. If you need a visa, we cover most visa costs and offer an interest free loan scheme to pay for dependant visas.

Durham University is committed to equality, diversity and inclusion

Our collective aim is to create an open and inclusive environment where everyone can reach their full potential and we believe our staff should reflect the diversity of the global community in which we work. As a University equality, diversity, and inclusion (EDI) are a key part of the University's Strategy and a central part of everything we do. We also live by our values and our Staff Code of Conduct. At Durham we actively work towards providing an environment where our staff and students can study, work and live in a community which is supportive and inclusive. It's important to us that all of our colleagues are aligned to both our values and commitment to EDI.

We welcome and encourage applications from members of groups who are under-represented in our work force including people with disabilities, women and black, Asian and minority ethnic communities. If you have taken time out of your career, and you feel it relevant, let us know about it in your application. If you are a candidate with a disability, we are committed to ensuring fair treatment throughout the recruitment process. We will make adjustments to support the interview process wherever it is reasonable to do so and, where successful, reasonable adjustments will be made to support people within their role.
What you need to demonstrate when you apply/Person Specification

When you apply it is important that you let us know what skills/experience you have from a similar role and/or what skills/experience you have which would make you right for this role. Further information about the role and responsibilities is at the end of this job description. Where a criteria has an asterisk* next to it, it may be given additional weighting when your application is considered.

Your application should cover the following criteria:

Essential Criteria

Qualifications/Experience

1. Professional practitioner with knowledge and expertise within the water hygiene industry.

2. A strong working knowledge of ACoP L8, HSG274, BS 8580-1 and other relevant industry standards and guidance.

3. Demonstrable experience of delivery of efficient and effective water hygiene/legionella management

4. Experience of participating in internal or external networks to share and discuss good practice and develop strong and productive working relationships.

5. Experience of developing and implementing specialist water hygiene/legionella monitoring regimes and strategies, interpreting compliance data and actioning of non-compliance issues.

6. Experience of providing specialist advice and guidance to a range of customers and colleagues, including more senior colleagues.

7. Experience of implementing policies and procedures and supporting service improvements.

Skills/Abilities/Knowledge

8. Excellent spoken and written communication skills including the ability to develop effective working relationships, both internally and externally.

9. Strong digital competence across a range digital devices and apps including, Microsoft 365 applications.

10. Achievement of recognised industry and professional standards supported by relevant courses or certifications, in relation to legionella risk management.

11. Ability to contribute at a management level to help introduce policy and change.

12. Professional knowledge and experience of compliance and regulations relating to main cold water, hot water systems, water hygiene and legionella.

13. Ability to solve problems and decide on and plan appropriate solutions.

14. Ability to play a key role in the delivery of infrastructure projects, providing specialist water hygiene and legionella guidance to other engineers, stakeholders and senior managers.

15. Knowledge and experience of health and safety issues.

16. Knowledge and experience of ensuring compliance with regulatory and organisational policy and guidelines.

Desirable Criteria

17. City & Guilds accredited qualification in Legionella and Water Hygiene Control Within Hot and Cold Water Systems.

18. City & Guilds accredited qualification in Servicing and Testing Requirements of Thermostatic Mixing Valves (TMV).

19. Water regulations qualification.

20. HNC/HND in plumbing or building services engineering.

21. Health and Safety qualification, i.e. NEBOSH National Certificate or equivalent.

How to Apply

To progress to the assessment stage, candidates must evidence each of the essential criteria required for the role in the person specification above. It will be at the discretion of the recruiting panel as to whether they will also consider any desirable criteria, but we would urge candidates to provide evidence for all criteria. Please don't forget to check if there is any weighted criteria (see above).

While some criteria will be considered at the shortlisting stage, other criteria may be considered later in the assessment process, such as questions at interview.

Submitting your application

We prefer to receive applications online. We will update you about your application at various points throughout the selection process, via automated emails from our e-recruitment system. Please check your spam/junk folder periodically to make sure you have not missed any of our updates.

What you need to submit

• A CV

• A supporting statement or covering letter which outlines how you meet all of the criteria within the Person Specification

Contact details

For a chat about the role or any further information please contact Paul Hammond, Head of Engineering Maintenance, paul.hammond@durham.ac.uk.

Typical Role Requirements

Service Delivery/Development

• Show a commitment to equality, diversity and inclusion and the University's values.

• Provide specialist advice and guidance relating to your professional area of expertise in line with the University's policies, regulations and values.

• Operate as a point of expertise for colleagues and other stakeholders, helping to interpret and resolve complex technical problems relating to water regulations, water Hygiene and legionella control.

• Manage the delivery of water hygiene and legionella compliance across the University to a high standard.

• Provide the best possible service by continually reviewing what is required from staff, students and others who you work with and contribute to ideas and service improvements.

• Provide specialist knowledge and support when interpreting and analysing complex data and information sources.

• Look for ways to improve processes, techniques and outputs/results across all areas of your work.

• Identify any learning needs that should be met by stakeholders in relation to legionella compliance and design activities and arrange any training.

• Ensure safe working practices by monitoring and updating risk assessments and safety procedures.

• Act in the capacity of Assistant Responsible Person and deputise when the Responsible Person is on leave or unavailable

• Manage and control a range of specialist contractors delivering mechanical building services engineering maintenance and minor works services.

• Lead on the development of service specifications for contracted service provision ensuring compliance with appropriate regulatory requirements, recognised industry standards, health and safety legislation and delivering value for money.

• Ensure compliance with statutory responsibilities and manage risks to health and safety for areas of responsibility; maintaining appropriate records as required

• Ensure the University asset schedules are kept up to date, maintenance plans are in place and records retained to inform future planning and budgeting.

Planning and Organisation

• Plan, manage and deliver assigned projects and activities using appropriate techniques and tools to deliver agreed objectives and solve any problems which you encounter.

• Schedule and monitor maintenance and installation works across the University.

• Seek feedback from key stakeholders so that the service is being planned and adapted to meet customer expectations and future needs.

• Meet the development needs of your stakeholders providing training when required.

• Manage budgets and expenditure including buying (and returning) goods and services.

Communication/Liaison

• Use your operational expertise to lead and participate in business meetings, working groups and sub-committees.

• Provide regular status reports on projects and ongoing work, highlighting any risks and contingency plans.

• Interact and collaborate with other specialists across the University to ensure the integrity and delivery of consistent.

• Promote and encourage a collaborative approach to problem solving and project delivery in order to motivate, mentor and coach less experienced project staff.

• Create positive working relationships, including internal and external networks, using your networks to increase your knowledge and skills and swap information with peers.

• Liaise with internal and external agencies, local authorities, industries and visitors, where required.

• Any other reasonable duties.

Please note that in submitting your application Durham University will be processing your data. We would ask you to consider the relevant University Privacy Statement Privacy Notices - Durham University which provides information on the collation, storing and use of data.

When appointing to this role the University must ensure that it meets any applicable immigration requirements, including salary thresholds which are applicable to some visas.

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