Senior Private Secretary

2 weeks ago

Cardiff, United Kingdom UK Civil Service Full time

Job summary

This role sits at the heart of the Department for Business and Trade�s (DBT) Construction, Infrastructure and Energy Directorate (CIE), which is responsible for delivering economic growth across four areas: Energy, Infrastructure Partnerships, Infrastructure sectors & Construction, and Ukraine Reconstruction.��

The Directorate was recently involved in the UK�s largest trade mission to Ukraine since Russia�s full-scale invasion, launched guidance on the National Digital Twin Programme and delivered a trade showcase at COP28.��

The Senior Private Secretary to the Director is a pivotal, high-profile role at the centre of the CIE Directorate. The role holder will provide resilience and support to the Director and actively contribute to the leadership within the directorate. As head of the central office, you will line manage the private secretary and the directorate business manager to undertake their duties and support their career ambitions and development.�

We are a diverse, friendly and welcoming directorate, and we are actively encouraging applications from a diverse a set of candidates. If you are from a minority group, interested in the role but uncertain about your suitability or would like to discuss the role, please drop us a line � we�d be very happy to have a chat.�

Job description

You will play a pivotal role in the running of the Directorate and in ensuring the Director for Construction, Infrastructure and Energy makes effective decisions by:��

Act as a strategic advisor to the SCS team. Understand, articulate, and drive forward the Director�s priorities and provide high quality advice backed up by accurate and perceptive insights.��

Develop and lead on a vision for bringing together the newly restructured directorate and implementing a change programme, identifying opportunities for collaboration and promoting a shared narrative underpinned by the Departmental objectives.����

Oversight of the Director�s calendar, inbox and team mailbox, utilising excellent prioritisation skills and exercising sound judgement to manage demands on the Director�s time. Escalating and commissioning briefing on key issues and provide early warning of issues requiring extra time or effort.�

Oversight of directorate compliance with corporate processes, including transparency reporting, governance, finance, HR and Information Management and active participation in the Resource Hub Business Change Forum.�

Providing strategic finance advice to the Director and management of the central office budget.��

Efficient operation of the Directorate Senior Leadership Team, actively contributing to meetings, including direction setting and acting as the secretariat.�

Inclusive line management and personal development of two Central Office team members.��

Proactive contribution to the leadership of private offices across Business Group and seek opportunities to improve systems.��

Person specification

Essential Criteria�

Self-motivated, highly organised and able to prioritise activity across the Director�s portfolio. �Ability to show sound judgement and make effective decisions whilst working at pace.��A problem solver, with an ability to think on their feet and respond effectively to unexpected events �Excellent communication, numerical and briefing skills. �Effective engagement skills with a proven ability to manage upwards and confidently work with staff of all grades.���

Desirable Criteria��

Private office experience��Knowledge or experience working with corporate services�Knowledge or experience working within the Construction, Infrastructure or Energy sectors�

Personal Attributes & Skills�

We are looking for a self-motivated person, with a �can-do� attitude who has enthusiasm and appetite for gaining exposure to senior relationships and governance across a busy and exciting directorate.��

The role holder will:�

Have strong organisational and effective decision-making skills,�be able to manage upwards. Be able to be able to work with people of all grades, delegating work, and commissioning briefings, be prepared to challenge the status quo and push through new ideas and thinking,�have strong interpersonal and communication skills.Take a strategic approach, understand the big picture and how to shape this,�display high levels of judgement on a broad range of issues, often dealing with varied and sensitive matters.Be able to work equally effectively as part of a team and on their own initiative,�be able to work flexibly at pace, managing several competing deadlines and rapidly changing priorities at short notice and to very short timescales.��

Behaviours

We'll assess you against these behaviours during the selection process:

Seeing the Big PictureChanging and ImprovingMaking Effective DecisionsCommunicating and Influencing

Benefits

Alongside your salary of �53,560, Department for Business and Trade contributes �15,397 towards you being a member of the Civil Service Defined Benefit Pension scheme. Learning and development tailored to your roleAn environment with flexible working optionsA culture encouraging inclusion and diversityA with an average employer contribution of 27%

We recognise the challenges that people with (multiple) protected characteristics may experience on the job market and in their career progression. We are fully committed to being an inclusive employer and ensuring equal opportunities. We are keen to make our workforce as diverse as possible, and we hope to attract applications from underrepresented groups, including ethnic minorities, people with a disability, and people with gender diverse identities

Please refer to the attached candidate pack for further information on our benefits

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