Executive Officer to Deputy Directors

5 days ago

Salford, United Kingdom UK Civil Service Full time

Job summary

Would you like to be a part of a newly redesigned and growing team at the forefront of science and technology? This is an exciting opportunity to join the Department for Business and Trade�s Science and Technology Directorate as it moves from strength to strength to assist in the goal of making the UK a science and tech superpower by 2030.

We're looking for an enthusiastic, organised and adaptable individual to join our team and support this important work. With a plethora of organisations and initiatives operating in science and technology across the UK, we�re looking for someone to help map and monitor this activity and provide essential administrative and secretarial support to a Deputy Director. The successful applicant will be required to build strong relationships, work at pace, produce high quality materials and maintain accurate records.

Job description

Support the management of the Deputy Director�s diary.Monitor and manage the shared team�s mailbox, draft responses as required and act as a first point of contact for queries and information.Support the mapping of key stakeholders and manage our contact records.Arrange team visits and help to coordinate the Regional and Devolved team�s activities by liaising with external partners, including statutory bodies, charities, community groups, local authorities and the Devolved Administrations.Understand and collate information requirements from across the team and other government departments.Undertake limited and ad hoc research in support of visits and events, including supporting the production of briefings and visit packs (including for the Minister).

Person specification

Essential criteria:

Calmness under pressure, with the ability to juggle competing priorities and deadlines to deliver high quality results in a timely manner.Excellent written and verbal communication skills, and confidence engaging with a variety of stakeholder with different degrees of seniority.Effective stakeholder management skills, with the ability to collaborate with and build influential relationships with internal and external partners.Excellent organisational and planning skills.Ability to work effectively both independently and as part of a team.Experience of executive diary management.

Desirable Criteria:

Experience of working with correspondence.Experience of working in policy.

Behaviours

We'll assess you against these behaviours during the selection process:

Delivering at PaceManaging a Quality Service

Benefits

Alongside your salary of �27,329, Department for Business and Trade contributes �7,378 towards you being a member of the Civil Service Defined Benefit Pension scheme. Learning and development tailored to your roleAn environment with flexible working optionsA culture encouraging inclusion and diversityA with an average employer contribution of 27%

We recognise the challenges that people with (multiple) protected characteristics may experience on the job market and in their career progression. We are fully committed to being an inclusive employer and ensuring equal opportunities. We are keen to make our workforce as diverse as possible, and we hope to attract applications from underrepresented groups, including ethnic minorities, people with a disability, and people with gender diverse identities

Please refer to the attached candidate pack for further information on our benefits.

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