Finance & Operations Assistant

4 weeks ago

London, Greater London, United Kingdom Coalition for Global Prosperity Full time
About the Coalition for Global Prosperity


The Coalition for Global Prosperity (CGP) brings together political, military, business and faith leaders who believe that an effective development budget, alongside an active diplomatic and defence strategy, keeps Britain at the forefront of saving lives, alleviating poverty and bringing freedom, security and prosperity to those who need it most.


At a time when the UK's role in the world is being redefined, Britain is at its best when it acts as a global leader in development as well as in defence and diplomacy.

With a smart and effective aid budget, which leverages British expertise, the UK can transform lives.


CGP brings together a wide coalition of aid supporters, with backgrounds from across the military, faith, business and political communities.

We organise public and private events to explore the UK's role as a global leader.

We regularly host influential figures and thought leaders to speak at our events, previously we have hosted David Attenborough, Julia Gillard, Theresa May, Gordon Brown, Boris Johnson, Bill Gates and David Cameron as speakers.

Overview / purpose of the role


We're looking for a Finance & Operations Assistant who is interested in developing a career in bookkeeping and/or accountancy within the nonprofit sector.

No previous experience is required, just lots of passion and a motivation to pursue a long-term career in charity finance.

The successful candidate will undertake training with the AAT (funded by us) towards a bookkeeping qualification alongside working as our Finance & Operations Assistant, you will be given some time to study during your working hours for this qualification.


The Finance & Operations Assistant is a central resource within CGP, working with colleagues in the Operations Team, and across the organisation to provide financial and operational support to all areas of our work.

They will work closely with the Head of Operations & Evaluation to process invoices, expenses and conduct weekly payment runs, ensuring that all financial policies and procedures are carefully adhered to.

They will also support colleagues to follow our financial policies and processes and act as the first point of contact for any questions on these procedures.

Additionally, they will provide general administrative and operational support to colleagues as outlined in the below job description.


We do not require the successful candidate to have any particular/specific formal qualifications, you may have just finished education or be looking for a change in career, what you will need is excellent attention to detail and a strong interest in developing a finance career with us.


Reporting to:
Head of Operations & Evaluation

Responsibilities

Finance

  • Managing our accounts payable inbox, monitoring all incoming invoices and following up with team members on any missing information if required
  • Processing and coding invoices in Xero accounting software ahead of weekly payment runs
  • Checking that correct coding and approval procedures are followed for staff expenses in Soldo
  • Conducting weekly payment runs via our online banking system
  • Coordinating our monthly payroll processes (working with external providers)
  • Working with the Head of Operations & Evaluation and Director of Finance to support the development of funding proposals
  • Working with the Head of Operations & Evaluation and Director of Finance to support financial reporting on grants for external donors
  • Supporting the Head of Operations & Evaluation and Director of Finance with general financial administration, record keeping and tracking budgets
  • Provide training on expense and invoicing processes to new members of staff and generally acting as the first point of contact for all staff on any finance procedure questions (full training will be provided)
  • Supporting the Senior Management Team (SMT) and our Director of Finance to develop the annual organisational budget and report against it quarterly
  • Providing budgeting support as required for colleagues internally
Office Management & General Operational Support

  • Acting as the key point of contact between CGP & our coworking office space (organising memberships, meeting room bookings, invoices, printing credits, equipment, internal events etc.)
  • Organising post, stationery supplies and managing stocks of office equipment
  • Maintain/organise our filing and cloud storage systems logically and efficiently, in a data protection compliant manner.
  • Ad hoc IT support as required, including online troubleshooting and logging support requests with service providers when necessary.
  • General administrative support to the CEO and Head of Operations & Evaluation
Human Resources

  • Support with recruitment processes within CGP, including assisting members of the team to schedule and coordinate job interviews, contact candidates and file incoming applications.
  • Working with the Head of Operations & Evaluation to organise internal events like team away days and staff team building activities.
Person specification


The right candidate is less likely to be defined by their qualifications and prior experience, but will be someone who meets the below criteria, and is ready to learn.

They will have an aptitude for maths and finance, excellent attention to detail and a meticulous, methodical approach to work and troubleshooting.


We are looking for someone who:

  • Has an interest in developing a career in the nonprofit finance sector and willing to commit to undertaking financial training
  • Is broadly supportive of UK Aid
  • Is an independent worker, self-starter who can take responsibility for projects through to completion
  • Has excellent IT skills, proficient with MS Office programmes (particularly Excel) and Google Workspace, and the ability to learn to use new software as required (for example, Xero, Soldo and Salesforce)
  • Has great people skills, and the ability to build positive working relationships with colleagues and external stakeholders

To Apply:


Send a CV and cover letter outlining you're interest in the role to the work email address specified on our website.

We review applications on a rolling basis, if interested please apply as soon as possible.

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