Contract and Project Monitoring Officer

2 days ago

Nuneaton, Warwickshire, United Kingdom Warwickshire County Council Full time

About us

Within Warwickshire County Council, the Employability and Skills Team commissions and delivers a range of support to businesses, education providers and our communities.

The team have recently successfully secured various grant funding to deliver a variety of Employment support programmes across Warwickshire.

As we prepare for the launch of new work steams, we will be sharing a number of roles to support the effective delivery of this work.

This is an exciting time to join the team and we hope to provide posts which will provide opportunity for individuals to bring a great range of existing skills to the role, but also gain new skills too.

About the role

Fixed term opportunity for 12 months

Based in the Employability and Skills team, the Contracts and Project Monitoring Officer plays an active role in the development and delivery of a variety of projects and programmes. The role plays a crucial part in supporting the team to achieve its key priorities and successful deliver contractual outputs and objectives.

Our projects and contracts touch many different areas of the council's work, also supporting regional and national Employability and Skills initiatives too.

The role offers the successful candidate a great opportunity to work on their own initiative and collaborate with others where appropriate. Whilst we have many well-established contracts and projects, we also actively encourage and capture the team's creativity, which regularly evolve into new projects and contribute to our teams KPI's and meet local needs.

Role responsibilities

  • To work with the Strategy and Commissioning Lead, Programme Managers to stand up new projects, programmes and commissioned services.
  • To manage and support the development of promotional and marketing activity relating to the various workstreams.
  • To work with the Strategy and Commissioning Lead, Programme Managers and other staff to ensure that projects and commissioned services deliver commissioning plans, objectives and outcomes.
  • To lead the review and verification of grant claims from delivery partners/ grant recipients/ suppliers and the preparation of project or programme claims to funding bodies.
  • To lead the development of monitoring systems to track expenditure, outputs, outcomes, impacts, issues and risks.
  • To use these systems to analyse performance data and to work with delivery partners/ suppliers to develop and implement solutions.
  • To work with Cost Centre Managers to set budgets, monitor and forecast expenditure, claim grant funds, track income, raise orders and process payments.
  • To lead or support the assessment or appraisal of grant applications and business cases from delivery partners/ suppliers.
  • To lead or support the set up and establishment of grant agreements and contracts including leading on project inception visits and other due diligence.
  • To lead on operational relationships with delivery partners, grant recipients, suppliers, funders and other stakeholders.
  • To lead or support the management of external audits from funding bodies, the Government Internal Audit Agency and other agencies including the collation of evidence (procurement, expenditure, outputs, publicity, etc).
  • To undertake monitoring visits in order to ensure delivery partners/ grant recipients/ suppliers have effective monitoring systems and audit trails in place.
  • To support WCC governance structures including Project and Programme Boards and Grant Panels by assisting with the production of meeting papers or writing and presenting reports.
  • To support the design and development of new projects, programmes and initiatives that support business and economic growth including the preparation of business cases and applications to external funders.
  • To support the writing of evaluation reports for projects and programmes including the collation of client/ partner/ supplier feedback, case studies, performance data and impact evidence.
  • To ensure that project records are organised and retained in line with document retention requirements.
  • To deputise for the Strategy and Commissioning Lead and other team members when required.
  • To undertake any other duties and responsibilities within the range of the salary grade.

    For further information please see the Job Description and Person Specification.

    Working for Warwickshire – This is the difference you make

    Warwickshire County Council is a place where everyone feels valued, included, safe, supported, and welcome. Our people are at the heart of this vision, could you be one of them

    At Warwickshire County Council we are committed to ensuring Warwickshire's economy is vibrant and supported by the right jobs, training, skills and infrastructure. Our people vision for Warwickshire County Council is a great place to work where diverse and talented people are enabled to be their best.

    Your future matters to us, we provide a generous pension scheme which includes an employer contribution rate of typically around 19 percent per month, to help support your financial security during retirement. The scheme also offers a valuable package of benefits for members and their dependants. To find out more please visit: Warwickshire Pension Fund homepage – Warwickshire Pension Fund'

    The benefits we offer include agile working, a valuable part of the pay and reward package for employees working in local government, generous annual leave entitlement, plus bank holidays and an additional day at Christmas, and access to Vivup benefits and discounts platform.

    Click here to view the benefits at Warwickshire County Council.

    Additional Information

    The Fluency Duty is outlined in the Code of Practice on the English language requirements for public sector workers. The Fluency Duty for this role is Required. You must be able to speak and provide advice in accurate spoken English to the public.

    If you are applying for this role on a secondment basis please ensure you have permission from your line manager.

    For any questions regarding the roles available, please Fay Winterburn on

    Closing date: Midnight 9th July 2024

    Interviews: 18th July 2024

    Should you require application forms in an alternative format / language or any adjustments to be made throughout the application process or upon appointment, please contact and we will make every effort to meet your specific requirements.

    Warwickshire County Council is committed to equality of opportunity for all employees and is keen to address areas of under representation in its workforce. See more

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