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Personal Assistant to Heads of Department

4 months ago

Cardiff, Cardiff, United Kingdom Gleeson Recruitment Group Full time

Personal Assistant to Heads of Department

Birmingham, UK (Flexible Working)

28, ,000 per annum

Are you a highly organised individual with a knack for navigating fast-paced environments? Are you adept at understanding and fulfilling the preferences and expectations of senior executives? If so, we have an exciting opportunity for you

We are currently seeking a dynamic and proactive Personal Assistant to support our Birmingham client and several Heads of Departments. This role offers flexible working arrangements, with the expectation of being present in the Birmingham office 2-3 days per week.

Key Responsibilities:

  • Provide comprehensive administrative support to Heads of Department, including managing calendars, scheduling meetings, and handling correspondence.
  • Act as a liaison between the Heads of Department and internal/external stakeholders, ensuring smooth communication and coordination.
  • Anticipate the needs and preferences of the Directors, proactively addressing issues and ensuring their efficiency and effectiveness.
  • Conduct various research tasks, to support with reporting, board packs and presentations.
  • Maintain confidentiality and discretion in handling sensitive information and communications.
  • Thrive in a fast-paced working environment, managing multiple tasks and priorities with ease and efficiency.
  • Build strong and trusting working relationships with Heads of Departments, understanding and adapting to their individual preferences and working styles.

Requirements:

  • Previous experience as a Personal Assistant or similar role, preferably supporting senior executives.
  • Exceptional organisational and time management skills, with the ability to prioritise effectively.
  • Strong communication and interpersonal skills, with a professional and approachable demeanour.
  • Ability to work independently and take initiative, while also functioning effectively within a team.
  • Discretion and confidentiality in handling sensitive information.
  • Proficiency in MS Office Suite and other relevant software applications.

Benefits:

  • Salary of 28, ,000 per annum.
  • Flexible working arrangements, with the opportunity for remote work and 2-3 days per week in our Birmingham office.
  • Opportunity for professional development and growth within a wider Business Support Team.
  • A collaborative and inclusive work environment with a diverse team of professionals.
  • The chance to build valuable relationships with various Heads of Departments and contribute to the success of this organisation.

If you thrive in a fast-paced environment, excel at anticipating the needs of others, and are looking for an opportunity to grow and develop within a supportive team, we want to hear from you

At Gleeson Recruitment Group, we embrace inclusivity and welcome applicants of all backgrounds, experiences, and abilities. We are proud to be a disability confident employer.

By applying you will be registered as a candidate with Gleeson Recruitment Limited. Our Privacy Policy is available on our website and explains how we will use your data.