Personal Assistant

2 weeks ago


Guestling near Hastings, United Kingdom Buckswood School Full time

Buckswood school motto is 'Ad Vitam Paramus' or 'we prepare for life', and our magical campus set on 40 acres of country estate, vineyard, stables and activity centre provide the perfect setting for passionate subject specialists to ignite the imaginations of our students. Join a school that likes to think outside of the box and inspire children to do the same.

The primary responsibility of this role is to offer comprehensive support to the director across various projects. This involves assisting with project coordination, managing schedules, organizing meetings, preparing documents, and ensuring seamless communication within the team.

The ideal candidate will be proactive, detail-oriented, and possess exceptional communication and organizational skills.

Key Responsibilities:

Provide primary support to the Director across various projects.Act as a liaison between employees, external clients, and suppliers, ensuring smooth communication and coordination on various projects.Provide general administrative support including typing, spreadsheet creation, and maintenance of filing systems.Coordinate with hiring managers to facilitate the recruitment process, from job postings to candidate selection. Assist in the onboarding process by preparing employment contracts and ensuring all necessary paperwork is completed.Required Skills and Qualifications:Minimum of two years of experience in an administrative role, preferably reporting directly to upper management.Excellent written and verbal communication skills.Strong time-management skills with the ability to prioritize and coordinate multiple projects simultaneously.Flexibility and adaptability to changing priorities and environments.Ability to maintain confidentiality of company and employee information.Proactive mindset with the ability to take initiative and solve problems independently.Tact, diplomacy, and professionalism in all interactions.Hours: 25 hours per week; Monday - Friday, 9am-2pm, all year round

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

Candidates are invited to submit their CVs to the school, and if successful following an initial sift, will be provided with the full Job Description and then be required to submit a full school application form, before being shortlisted and invited to an interview.

Buckswood School is committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Criminal Records Bureau now the Disclosure and Barring Service. You must also have the right to work in the UK with appropriate Visa if necessary. If you have not lived/worked in the UK for the past 5 years you will need to provide a Police check from the country in which you have been living and working.


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