Receptionist and Administration assistant

5 days ago

Reading, Reading, United Kingdom Oakbank School Full time

Oakbank is a school of potential that drives for the betterment for all. The school is committed to a journey of transformation, where staff, students and parents are committed to improving the quality and experience of education for its community. We believe that every child deserves to not only access the full curriculum, but should thrive in their curriculums, developing academically, personally and holistically as a result of passionate and adaptive teaching, resulting in committed learning that secures successful outcomes. Our current phase of school improvement features our entire team, working together at pace to offer greater stability, more innovation and creativity. The aim is for greater consistency for all students, enabling them to manage their learning and themselves more effectively.

Our collective determination to make Oakbank a happier and higher performing school affirms our commitment to our values: integrity, collaboration and excellence. We believe in excellence for our students to give them the opportunities to have choices in their lives, empowering them to choose the future that they desire off the back of hard work. We believe in working together to ensure that our community supports one another and challenges one another to be the 'best yet' versions of ourselves, not because we have to improve but because if we do, the potential is endless. And we believe in the fidelity of our vision for students and staff, and strive to retain our moral compass when making decisions, to ensure an open, inclusive and happy community at Oakbank.

Job Purpose

To provide general secretarial and administrative support for all school teams, whilst also playing an active role within our reception team. This involves prioritising workload effectively under pressure and coping with conflicting demands and interruptions in order to meet internally and externally imposed deadlines.

Main Duties and Responsibilities

Provide a welcoming environment for visitors.Take responsibility for the signing in and identity checks required for all visitors to school.Act as first point of contact for enquiries to school both in person and via telephone.Oversee, support and ensure the efficiency and productivity of our student receptionists.Take responsibility for ensuring the efficient processing of inbound and outbound post/deliveries.Act as point of contact for student enquiries throughout the day.Provide administration support to the school.Gather documentation for annual reviews, liaising with all necessary staff and outside agencies as directed by the team.Assist in maintaining an up to date schedule of interventions.Produce templates, forms and resources as directed.To comply with individual responsibilities, in accordance with the role, for health & safety in the workplace.Ensure that all duties and services provided are in accordance with the School's Equal Opportunities Policy.Comply with and assist with the development of policies and procedures relating to child protection, health, safety and security, confidentiality, and data protection, reporting concerns to an appropriate person.Contribute to the overall ethos/work/aims of the school.Establish constructive relationships and communicate with other agencies/professionals, in liaison with the teacher, to support achievement and progress of students.Take the initiative as appropriate to develop strategies which improve standards.Recognise own strengths and areas of specialist expertise and use these to lead, advise and support others.Liaise with colleagues to share best practice and achieve consistency in academy standards.Generate and use comparative data about House standards to raise standards further.Promote good attendance and punctuality.To undertake such duties as may be required from time to time.This job description will be supported by the school improvement plan which will identify key distinct tasks and responsibilities for this role in the school year. These will be derived from ongoing school self-evaluation and other local/national priorities. The postholder's duties must be carried out in compliance with the school's policies and procedures including child protection and safeguarding procedures.

These duties and responsibilities should be regarded as neither exhaustive nor exclusive as the post holder may be required to undertake other reasonably determined duties and responsibilities commensurate with the grading of the post.

The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment.

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