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PA to Associate Pastors – 3 days per week

3 months ago

London, Greater London, United Kingdom Saint Paul's Hammersmith Full time

Saint Paul's is a dynamic church at the centre of our capital city, London. We have a vision to Encounter God and Awaken the City. Our desire is to become a white-hot centre of faith, where people can meet with God and learn what it means to be empowered by His Spirit in their everyday lives. We inspire our congregation to see God's Kingdom come here on earth as it is in heaven, wherever He has called them to live, work and play their part in awakening our city with the good news of Jesus. If we have any particular emphasis after being a community who honour and seek God's presence, it's to empower the emerging generation as we pass on the baton of faith and raise up disciples who will lead and influence in every sphere of society.

Overall purpose of the role

In your role, you will be supporting the Associate Pastors by providing administrative and practical support for them and occasionally the wider team. You will be helping to manage the Associate Pastors' diaries, taking minutes and representing the Associate Pastors in some meetings, initiating and managing projects and events to support the associate pastors, and helping with other ad hoc tasks as required. This is a varied and important role, and will attract someone with a flare for administration and a love for supporting people.

Main Responsibilities of the Role

· Manage all administrative support for the Associate Pastors and take the lead on various projects within the ministries of the church.

· Manage the Associate Pastors' diaries, schedule meetings, ensure they are appropriately briefed for meetings and highlight any issues which may arrive from schedule conflicts so that they can be managed appropriately

· Monitor and manage the Associate Pastors' inboxes and support them in bringing to their attention important information and deadlines;

· Process expenses and invoices. Help manage the budgets that the Associate Pastors hold.

· Gather resources needed for the Associate Pastors' appointments and services.

· Research assistance for talk preparation and project development.

· Ensure that visitors of the clergy are supported in terms of administrative requirements, logistical needs and hospitality arrangements.

· Co-ordinate internal and external communication on behalf of the Associate Pastors, when necessary.

· Other ad hoc administrative tasks based in the Saint Paul's church offices and church.

· Ensuring the smooth running of the Associate Pastors logistics on Sundays, and providing practical support where necessary.

· Supporting with Safeguarding administration.

Experience

· Understanding and alignment with Saint Paul's vision/all associated ministries and active engagement in the church life and community.

· Strong active Christian faith with a passion for ministry and a Godly working environment.

· Excellent communication skills both verbal and written (including spelling and grammar).

· Passion for and strong administration skills and IT skills (Microsoft Office: Outlook, Word, Excel and PPT amongst others) with experience of using technology to maximise efficiency and drive forward processes.

· Ability to multi-task and prioritise using excellent time-management skills.

· Active team player who is flexible, enthusiastic, with a positive 'can do' attitude.

· Attention to detail and accuracy essential.

· Flexible attitude and comfortable with change.

· Professional manner with emphasis on confidentiality in order to handle personal sensitive information and data, in a discrete and professional manner.

Working Requirements

· Proof of right to work in the UK according to UK Legislation.

· Days of work: 21 hours per week, Tuesday – Thursday with some flexibility required (Days could be negotiated between Monday – Thursday)

· This post carries a genuine occupational requirement that the holder be a practising Christian under Part 1 of Schedule 9 to the Equality Act 2010.

Key church services and events

· Annual Parochial Church Meeting, Church Weekend, and some evening events

· Easter and Christmas services

· Attendance at Tuesday morning staff meeting

Package

· Annual salary of £26-£28k FTE depending on experience (Pro-rata 3 days per week)

· 25 days of annual leave (Pro-rata 3 days per week) plus bank holidays

· Extra time off between Christmas and New Year

· Pension

· Annual staff retreat at an offsite location (Usually Centre Parcs)

· Discounted staff coffees at the SPH café

· Staff retreat days and training

APPLICATIONS CLOSE ON 25 AUGUST 2024. INTERVIEWS TAKE PLACE ON THURSDAY 29TH AUGUST 2024.