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Executive Assistant

4 months ago

Birmingham, Birmingham, United Kingdom University of Birmingham Full time

Salary: Full time starting salary is normally in the range £31,396 to £33,966 with potential progression once in post to £38,205. Grade: 6

We are looking to recruit an Executive Assistant to join our friendly team of EAs and PAs in the University of Birmingham's Executive Office. This is a busy, dynamic, and challenging post working at the heart of the University. You will be supporting our Pro-Vice-Chancellor for Research, Professor Rachel O'Reilly. Rachel holds one of the most senior positions in the University and leads our work to deliver research that brings about positive change.

We are looking for a highly motivated individual with a 'can-do' attitude and outstanding interpersonal and organisational skills. The post holder will be able to work without direct supervision and exercise a high level of discretion and self-motivation, working simultaneously on multiple tasks whilst maintaining a clear focus on the key issues that need to be addressed. You will act as a conduit between the Pro-Vice-Chancellor and other internal and external stakeholders, and your approach will be collaborative and founded on real empathy with the academic endeavour of the University.

You will provide high-quality and timely administrative and organisational support through a broad range of duties including: complex email and diary management, organising meetings and events, undertaking complex travel arrangements, liaising with a range of internal and external stakeholders, and leading and supporting projects.

The closing date for this position is 7th August 2024, and interviews will take place on 29 August 2024.

ain Duties

  • Effective management of an inbox and a complex and challenging diary, prioritising and planning the diary at least 12 months' in advance.
  • Dealing with a wide range of enquiries independently, exercising good judgement when acting as the interface between the senior team and senior figures within the University and externally.
  • Proactive preparation and collation of meeting-related papers.
  • Production of documents, presentations, and briefings in relation to the work undertaken by the senior team, including undertaking desk research and sourcing information from internal and external stakeholders.

Person Specification

  • A first degree or significant and proven experience of working as a Personal/Executive Assistant at Board level in a complex organisation.
  • Outstanding organisational and administrative skills.
  • A high degree of personal judgement, resourcefulness, flexibility, and a self-motivating approach.

Informal enquiries to Katy Caves, email:

To download the full job description and details of this position and submit an electronic application online please click on the 'Apply' button above.

Valuing excellence, sustaining investment
We value diversity and inclusion at the University of Birmingham and welcome applications from all sections of the community and are open to discussions around all forms of flexible working

Closes: 7th August 2024

£31,396 to £33,966. Grade 6