HR & Training Administrator
2 months ago
HR & Training Administrator
We are looking to recruit a HR & Training Administrator to join our friendly team at Higgins Group Services based in Loughton, Essex.
This will be a fantastic opportunity for an individual with experience working in a highly confidential and fast paced environment.
The main purpose of this role is to assist in the administration of all training and HR procedures, documents, and policies as well as maintain the HR databases in accordance with GDPR.
This role will include administering and managing all aspects of the recruitment life cycle, including producing job adverts, liaising with agencies, processing invoices, and subsequent on-boarding actions and induction programmes.
The individual will be expected to maintain employee sickness records and liaise with the Occupational Health Nurse when required.
The role will encompass administrative tasks, including actioning purchase leave requests, keeping the HRIS system up to date with any contractual and configuration needs, producing a range of reports as and when required, and adding/removing staff from databases.
The individual will also be involved in booking and arranging training courses, maintaining training matrices and schedules, updating employee training and qualifications records and completing payment authorisations. As well as this, be involved in budget meetings, inputting requirements for each department and submitting claims through the CITB portal. Maintaining a monthly report of Granta received against grant budget will be a vital step.
In addition, Higgins run a Management Trainee programme which the individual will be involved in through liaising with trainees and universities, issuing sponsorship letters, monitoring college/university progress and attendance records, informing CITB of new trainees and ensuring grant payments are received.
Other aspects of the role and tasks include:
- Construct and type letters as required
- Attending meetings and take notes
- Provide eye care vouchers as and when needed to employees
- Liaise and process work experience requests
- Monitor probations and produce letters upon receipt of completed forms
- Distribute, collate, and maintain records of completed appraisals and inputting these into the HR database.
- Listen to staff issues and, where appropriate, give advice
- Monitor/manage incentive payments
- Regularly review and update policies and procurements
- Working closely with payroll to ensure all relevant documentation is processed is on time
- Working closely with CSR to support targets and provide assistance.
- Undertake general HR duties as and when requested.
About you
We are looking for an individual who has great efficiency in building client and company relationships, as well as a team player.
Upon a successful application, we will ensure you are equipped for success with the company. We will also be happy to discuss your future training and development needs to support your future career and aspirations.
To succeed in this role, you will bring with you the following skill set:
- Trained in Human Resources Administration
- Intermediate to Advance level of Excel & Word
- Database skills
- Clear concise manner and style of communication
- High level of organisational skills
- Ability to prioritise workload
- Good interpersonal skills
- Ideally the individual will bring along experience in training administration, with a construction background, and CIPD Certificate.
What we can offer you:
- 26 days holidays plus bank holidays and additional days for long service
- Contributory pension scheme
- Life assurance
- Private medical
- Access to discounts, savings, and benefits
- Cycle to Work Scheme
- Dress down Fridays
- Flexible working opportunities
About Higgins
We are a high-profile family-owned Essex based developer, operating in London and the Home Counties a market leader in urban regeneration, residential, social housing, and education.
We are committed to the health, safety, and wellbeing of all our employees which is why we are devoted to advocating initiatives such as mental health campaigns and mental health first aid programmes.
We are constantly making active efforts to make sure we have the right principles in place and are proud to say that we have achieved We Invest in People silver accreditation.
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