Sub-right royalties assistant

3 days ago

London, Greater London, United Kingdom Walker Books Ltd Full time

​Closing Date: 7th July 2024 at 11.59pm

​Salary: £26,500 per annum

​Contract Type: Permanent

Working Hours: Full Time

Location: Vauxhall, London (Hybrid Post Probation)

Department: Business Affairs

Reporting To: Compliance Manager

​

In this role you will have the opportunity to learn about and provide support for the sub-rights compliance function of the department.

​Walker Books UK is part of the vibrant international Group that includes Candlewick Press, Holiday House, Peachtree and Pixel + Ink in the USA, and Walker Books Australia. Renowned for its truly original publishing and outstanding quality, the Walker Books Group is home to a wide range of children's and young adult books.

​Award-winning authors and illustrators for the group include Angie Thomas, Sydney Smith, M.T. Anderson, Patrick Ness, and Jon Klassen. We are also enormously proud to publish beloved family brands, including Lucy Cousins' Maisy, Michael Rosen's We're Going on a Bear Hunt, Sam McBratney and Anita Jeram's Guess How Much I Love You, and Martin Handford's Where's Wally?

​This is an exciting entry level position for a self-motivated individual with exceptional attention to detail to join our busy but supportive Business Affairs team.

​This role will work closely with and support the Compliance Manager by assisting with the collection of royalty statements and invoicing of payments for designated areas of Foreign Rights, Licensing, and other subsidiary rights agreements. As well as maintaining up-to-date, accurate records and filing systems relating to such earnings.

​

Responsibilities

​Assisting with invoicing Foreign Rights, Licensing, permissions, and any other subsidiary rights income (advances, guarantees and royalty earnings) as designated by the Compliance ManagerCompliance tracking and chasing of royalty statements and unpaid invoices/debt from national and international licensees via departmental spreadsheets and Biblio (our publishing database)Entering unearned royalty statements and income receipts on Biblio, under supervision, ensuring relevant commissions are deducted, accurate currency conversions are applied, bank charges and withholding tax is dealt with as needed, and including descriptive notes when necessaryWhen posting statements and income, checking Walker's onward reporting and payment obligations to contributors are met according to Walker's head contracts, e.g., checking contributor sharesAnalysing and verifying royalty statements received, comparing them to Walker's subsidiary rights contracts and querying with licensees as may be necessary; accurate posting of said royalty statements on BiblioWorking closely with the Compliance Manager and the Finance Department on the monthly reconciliation of subright receiptsActioning credit reference checks for prospective licensees and liaising with colleagues in the Business Affairs team over any issues that may arise, and with the relevant member of staff requesting the checkGeneral administrative assistance around double taxation exemption agreements and certificates of residence, liaising with HMRC when necessaryMaintaining records pertaining to VAT self-billing agreements under Walker's head contracts and other tax areas, keeping contributor VAT and tax statuses up to date and correct on BiblioUpdating centralised spreadsheets for withholding tax deductions made/not made under self-certificationUpdating the Business Affairs Department of any compliance related issues at weekly department meetingRelated administration: maintaining files, records, and own correspondenceDealing with both internal and external payment related queriesProviding key administrative support to the Compliance ManagerAd hoc tasks as required ​Please note, that the above is not an exhaustive list and does not necessarily include all the duties the job holder may have to perform. This job description may be amended to meet the changing needs of the business. ​ Knowledge, skills and experience

To be successful in this role, you will be able to demonstrate evidence of the following skills and/or experience:

Exceptionally high attention to detailHigh levels of self-motivationExcellent interpersonal skills; have the confidence in communicating with internal and external stakeholdersExcellent time-management, organisational and administrative skillsAn ability to use initiative and work calmly under pressure with a 'can-do' / proactive approach to problem-solvingAn ability to prioritise work given specific deadlines, juggling multiple tasks and requestsWorking knowledge of Microsoft Office applicationsExcellent written and verbal communication skillsPrevious experience of working with databases and data entry would be valuable but is not a prerequisiteKnowledge and enthusiasm of the children's book publishing or media industry is not essential but would be advantageous Why join Walker Books?

We offer:

Hybrid work (at least two days in the office per week) once you have successfully passed probation22 days annual leave per year plus bank holidays (with annual leave increasing with length of service up to 27 days)Enhanced Pension SchemeHealth Insurance and Health Cash PlanLife AssuranceEnhanced Maternity and Paternity PayAccess to an Employee Assistance ProgrammeCycle to Work SchemePlus, other great benefits ​ We are an equal opportunities employer and believe that a diverse and inclusive workforce encourages creativity and innovative working environment. We are committed to equal treatment and prohibit discrimination and harassment of any kind. It is important that our teams represent all our readers, their families and their communities, and we welcome and encourage all applications.​ If you have any queries about this role or require any reasonable adjustments for your application or throughout the recruitment process, please let our team know by contacting us at

Please note we reserve the right to close vacancies before the closing date when we have received sufficient applications. We recommend submitting your application as early as possible to avoid disappointment.

Please include in your application that you found this role through Creative Access.

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