Temporary Receptionist
1 month ago
Job Title: Temporary Receptionist
Location: Shoreham-by-Sea
Salary: per hour, depending upon experience
Full Time: Monday-Friday,
Temporary role: Cover required from May - July
Our client based in Shoreham-by-Sea is looking to hire a Receptionist on a temporary basis to provide cover.
The successful candidate will act as the first point of contact for our client, welcoming guests and greeting people who visit the business in a positive manner, as well as coordinating the front desk activities.
Responsibilities
- Greet and welcome guests on arrival
- Notify individuals of their guest(s) arrival and direct visitors to the appropriate floor/meeting room
- Answer, screen, and forward incoming phone calls
- Ensure Reception is tidy and presentable, with all necessary stationery, deliveries etc moved to Post Room
- Accept and re-direct all deliveries into the building
- Sort and distribute all mail to and from the office
- Outgoing post duties to include franking post, arranging courier deliveries, and managing the account with FedEx
- Provide administrative support to the Facilities Assistant
- Provide ad hoc administrative support to various departments (incl. scanning, copying and data input, events)
- Assist with keeping the meeting rooms tidy and fridge/supplies stocked
- Manage and co-ordinate meeting room calendars
- Order and maintain company stationery supplies
- Keep updated records of office expenses and costs
- Responsible for managing our fleet of company vehicles
- Ad hoc errands requested by the Directors, EA, HR, and Marketing
Requirements
- Ability to work on own initiative
- Ability to be resourceful and proactive when issues arise
- Effective communication skills
- Good organisational skills
- Multitasking and time management skill, with the ability prioritise workload
- Customer focused
- Efficient in Microsoft Office applications
- Hands on experience with office equipment (franking machine/FedEx) highly advantageous
- Flexibility
- Basic facilities and fleet management experience
For more information please contact Chloe McCausland at Clearline Recruitment
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