Finance Operations Coordinator

4 weeks ago

London, Greater London, United Kingdom The Francis Crick Institute Full time
Wehave an exciting opportunityavailable for a Finance Operations Coordinator to join one of the world's leading research Institutes at a crucial time in its evolution, and play a definitive role in shaping it for the future. You will join us on a full-time, permanent basis and in return, you will receive a competitive salary from £30,000 per annum with benefits, subject to skills and experience.

The Finance Operations Coordinator role:

Reporting to the Finance Operations Supervisor, the Finance Operations Co-ordinators process and pay supplier invoices received by the Crick, ensuring that payments to suppliers are made promptly whilst also ensuring that all paid invoices meet the organisation's governance requirements. The Finance Operations team also process customer sales invoices ensuring prompt delivery to Crick customers and subsequent credit control to ensure payment is received within terms. In addition, the team undertake other processing tasks including expense claims and supplier & customer setup validations.

The role has a strong focus on customer service and on building strong relationships with colleagues in the Science and other Operations teams through excellent communication, working collaboratively to resolve queries effectively and efficiently.

The post holder does not need to be a fully or part qualified accountant, but must be able to work accurately and be a 'self-starter' able to work without constant supervision across a number of tasks in a dynamic and time-constrained environment, managing their own workload and contributing to the success of the Finance function as a whole.

Responsibilities of our Finance Operations Coordinator:

These include but are not limited to:
  • Registering high volumes of purchase invoices (circa 5,000 per month), matching to purchase orders and checking the accuracy of the invoice content and coding
  • Reviewing of staff expense claims in line with the organisation's Travel & Expenses Policy
  • Checking and registering non-staff expense claims for payment and ad-hoc payments
  • Reconciliation of accounts to supplier statements
  • Providing first line support for all Accounts Payable queries, ensuring timely resolution and communication
  • Prepare BACS payments and ensure all remittance advice documents are sent out correctly, that rejections are dealt with and that items on hold are followed up
  • Set up of new suppliers in Workday including associated validation checks
  • Ensuring suppliers are paid within terms
  • Following up on missing purchase order goods receipts and pro-actively pursuing other issues causing invoice payment delays
  • Build and maintain strong relationships with suppliers across the organisation
  • Support the Finance Operations Supervisor in the overall achievement of team objectives
  • Highlight system and control weaknesses and identify reporting and process improvements
  • Ongoing review of Aged Creditors, highlighting and clearing old balances as required
  • Setting up new customer accounts
  • Processing sales invoices
  • Preparing customer chasing letter and statements
  • Ensuring customer payment is received through active credit control and monitoring of customer accounts
  • Provide ad-hoc support to the Finance team as required
    Skills and experience we are looking for in our Finance Operations Coordinator:
    • Experience of working in a Finance Operations function, with a proven track record in a similar, high volume processing role
    • Good communication and interpersonal skills both written and oral, able to engage with people at all levels both internally and externally
    • Ability to work accurately with attention to detail, multi-task and meet tight deadlines. Good organisational and problem-solving skills
    • A good team worker, willing to be flexible and take on a range of activities and looking to learn and develop within the role
    • Highly IT literate with sound MS Office skills
    • High standard of integrity, confidentiality and discretion
      Closing date: 16/Apr/

      If you feel you have the skills and experience to become our Finance Operations Coordinator, please click 'apply' today, we'd love to hear from you

      All offers of employment are subject to successful security screening and continuous eligibility to work in the United Kingdom.

      ADZN1_UKTJ

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