Senior Contracts Officer in Aberystwyth

3 weeks ago

Lampeter Newtown or Aberystwyth, United Kingdom Barcud Full time

Salary: £42,612

Job Type: 37 Hours, Full Time, permanent

Locations: Newtown, Aberystwyth or Lampeter

Close Date: 5th June 2024

Overview:

  • Assist the Head of Planned Maintenance and Compliancy on the delivery of Barcud's
  • Planned Maintenance and Compliance programmes through robust contract management that enables Barcud to meet its Regulatory responsibilities, business objectives and the needs of its Residents.

Key Responsibilities –

Contract Management:

  • Oversee the delivery of a customer-focused planned maintenance & compliancy service to Barcud's residents and leaseholders.
  • Oversee the management, monitoring and performance of contracts and providers undertaking planned maintenance & compliancy activities for Barcud, ensuring that a high-quality service is delivered consistently and Value for Money obtained throughout.
  • Develop and implement Barcud's Planned Maintenance & Compliancy programmes including the tendering of works packages.
  • Assist in developing and implementing policy and procedures related to planned maintenance and compliancy including the production of specifications.
  • Oversee the budgets and risks of planned and compliancy programmes.
  • Obtain all necessary approvals for proposed planned and compliancy programmes of work, such as CDM, Planning & Building Regulations.
  • Provide technical advice on building and compliancy matters based on the context of the Association's stock.
  • Oversee the delivery of a rolling programme of stock condition and WHQS2 surveys, ensuring that condition information held is accurate and complete.
  • Oversee Barcud's Fire Risk Assessment (FRA) & Fire Door Inspection (FDI) programmes ensuring they are completed in accordance with current Legislation. Ensure remedial actions are completed in accordance with the assessments.
  • Oversee the grounds maintenance contract including the management of tree safety and associated cyclical maintenance programmes.
  • Oversee other planned and compliancy contracts as directed by the Head of Planed Maintenance & Compliancy/Director of Development & Asset Management
  • Assist in the ensuring that Barcud's properties are safe and fit for Human Habitation by managing works connected to H & S
  • Provide technical, compliancy & H&S advice related to Barcud's housing portfolio to colleagues across Barcud.
  • Oversee the handling of tenant enquiries related to planned maintenance & compliancy ensuring information is clearly disseminated.
  • Consult with residents on planned maintenance and compliancy programmes.
  • Undertake Section 20 Consultations for major planned & compliancy works
  • Authorise expenditure in accordance with Standing Orders, Financial Regulations and Delegated Authorities

Personal Specification

Qualifications

  • HND in Building Studies or Construction Management or equivalent building related qualification.
  • Membership of relevant professional body. (D)
  • Educated to A level standard or equivalent.
  • Evidence of continually developing professional knowledge.

Experience

  • Delivery of Planned and Cyclical Maintenance programmes.
  • Experience in a leadership role, for example leading Planned Maintenance project teams.
  • Managing a team of staff and carrying out supervisory responsibilities. (D)
  • Experience of managing team performance. (D)
  • Overseeing and devising work specifications.
  • Overseeing the handling of customer / tenant enquiries.
  • Monitoring the work of service providers and resolving issues of poor performance.
  • Analysing problems and devising effective solutions.
  • Procuring the services of providers for Planned and Cyclical Maintenance programmes.
  • Public sector or Housing Association experience. (D)

Skills / Knowledge

  • Thorough understanding of legalisation and regulations relating to Planned and Cyclical Maintenance as well as service contracts.
  • Knowledge of Health & Safety, including asbestos management.
  • Understanding of building construction techniques.
  • Knowledge of the requirements of technical standards related to residential stock condition.
  • Able to produce comprehensive quality reporting for effective decision making.
  • Willing to learn Welsh to ALTE level 3 within 2 years (if not already a Welsh speaker).
  • Ability to deliver results to tight deadlines under pressure.
  • Excellent IT skills.
  • Ability to lead and manage staff.
  • Sound numerical, reasoning and written communication skills.
  • Able to set appropriate and challenging performance targets for own team and self.
  • Ability to promote equality and diversity in all aspects of employment and service delivery.

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