Senior Contracts Officer in Aberystwyth

2 weeks ago

Lampeter Newtown or Aberystwyth, United Kingdom Barcud Full time

Salary: £42,612

Job Type: 37 Hours, Full Time, permanent

Locations: Newtown, Aberystwyth or Lampeter

Close Date: 5th June 2024

Overview: 

Assist the Head of Planned Maintenance and Compliancy on the delivery of Barcud’s 

Planned Maintenance and Compliance programmes through robust contract management that enables Barcud to meet its Regulatory responsibilities, business objectives and the needs of its Residents.

Key Responsibilities –

Contract Management:

Oversee the delivery of a customer-focused planned maintenance & compliancy service to Barcud’s residents and leaseholders. 

Oversee the management, monitoring and performance of contracts and providers undertaking planned maintenance & compliancy activities for Barcud, ensuring that a high-quality service is delivered consistently and Value for Money obtained throughout. 

Develop and implement Barcud’s Planned Maintenance & Compliancy programmes including the tendering of works packages.

Assist in developing and implementing policy and procedures related to planned maintenance and compliancy including the production of specifications.

Oversee the budgets and risks of planned and compliancy programmes.

Obtain all necessary approvals for proposed planned and compliancy programmes of work, such as CDM, Planning & Building Regulations.

Provide technical advice on building and compliancy matters based on the context of the Association’s stock.

Oversee the delivery of a rolling programme of stock condition and WHQS2 surveys, ensuring that condition information held is accurate and complete. 

Oversee Barcud’s Fire Risk Assessment (FRA) & Fire Door Inspection (FDI) programmes ensuring they are completed in accordance with current Legislation. Ensure remedial actions are completed in accordance with the assessments.

Oversee the grounds maintenance contract including the management of tree safety and associated cyclical maintenance programmes.

Oversee other planned and compliancy contracts as directed by the Head of Planed Maintenance & Compliancy/Director of Development & Asset Management

Assist in the ensuring that Barcud’s properties are safe and fit for Human Habitation by managing works connected to H & S

Provide technical, compliancy & H&S advice related to Barcud’s housing portfolio to colleagues across Barcud. 

Oversee the handling of tenant enquiries related to planned maintenance & compliancy ensuring information is clearly disseminated.

Consult with residents on planned maintenance and compliancy programmes.

Undertake Section 20 Consultations for major planned & compliancy works 

Authorise expenditure in accordance with Standing Orders, Financial Regulations and Delegated Authorities

Personal Specification

Qualifications

HND in Building Studies or Construction Management or equivalent building related qualification. 

Membership of relevant professional body. (D)

Educated to A level standard or equivalent. 

Evidence of continually developing professional knowledge.

Experience

Delivery of Planned and Cyclical Maintenance programmes. 

Experience in a leadership role, for example leading Planned Maintenance project teams.

Managing a team of staff and carrying out supervisory responsibilities. (D)

Experience of managing team performance. (D)

Overseeing and devising work specifications. 

Overseeing the handling of customer / tenant enquiries. 

Monitoring the work of service providers and resolving issues of poor performance. 

Analysing problems and devising effective solutions. 

Procuring the services of providers for Planned and Cyclical Maintenance programmes. 

Public sector or Housing Association experience. (D)

Skills / Knowledge

Thorough understanding of legalisation and regulations relating to Planned and Cyclical Maintenance as well as service contracts. 

Knowledge of Health & Safety, including asbestos management. 

Understanding of building construction techniques.

Knowledge of the requirements of technical standards related to residential stock condition. 

Able to produce comprehensive quality reporting for effective decision making.

Willing to learn Welsh to ALTE level 3 within 2 years (if not already a Welsh speaker).

Ability to deliver results to tight deadlines under pressure.

Excellent IT skills.

Ability to lead and manage staff. 

Sound numerical, reasoning and written communication skills.

Able to set appropriate and challenging performance targets for own team and self.

Ability to promote equality and diversity in all aspects of employment and service delivery.

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