Business Assistant
4 weeks ago
J.P. Morgan is seeking an Executive Assistant to support Investment Bank Managers. This position is based in London. It is a great opportunity for candidates with solid Executive Assistant experience.
As a Business Assistant in the Investment Bank, you will have the opportunity to support at a senior level within this fast-paced environment. You should bring a solid Executive Assistant background, with experience working with senior stakeholders in an office environment. This role demands flexibility, an advanced Assistant skillset, and the ability to maintain a high degree of confidentiality. Your strong work ethic, good time management, resourcefulness, and diligence will be key to delivering strong business and client outcomes.
Note: this role requires 5 days in the office.
Job Responsibilities
- Organizes off-Sites/Town Halls/Skip-Levels
- Manages complex multi-leg travel arrangements within policy. Co-ordinates of flights, trains, check in, VISAs, accommodation, and ground transportation logistics. Handles a multitude of frequent changes at short notice and prepare accurate travel itineraries
- Handles internal and external client to include client facing interaction and co-ordination of department scheduling & transactional activity
- Oversees of expense processing
- Face off to wider support groups and partner with Business Management and other key business stakeholders cross LoB
- Utilises internal systems, completes accurate data entry, produces reporting and collatesinformation as required
- Provides ovesight for distro lists, technology usage and other administrational housekeeping
- Becomes integral part of business, understand changeable group priorities and business expectation
- Partners with assistants cross LoB to provide coverage as required
- Takes a part in PPT, projects and training for the right candidate subject to performance
Required qualifications, capabilities and skills:- Professional client handling, ability to build and maintain business relationships
- Full competency in diary management, can apply good judgment and understand competing priorities
- Strong, executive communication style both written and verbal
- Experience of effectively arranging travel, production of accurate itineraries, plan B & C, able to navigate systems well and apply good judgment on how to optimise travellers time and business costs
- High level technical capabilities
- Strong awareness of expense systems and cost control initiatives e.g., can champion expense policy
- Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively across different hierarchies
- Exhibits a positive, common sense approach and can drive forward seniors schedule for efficient time management
- Has a high level of attention to detail and delivers high quality results
- Understands the culture of an Investment Bank and can quickly grasp the political landscape and key people within the organisation
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