Faculty Assistant

3 weeks ago

London, Greater London, United Kingdom London Business School Full time

The Role

Are you a determined administrator seeking your next challenge?

The Economics subject area has developed strengths both in the undertaking of high calibre academic research, and in applying that knowledge to problems relevant to business audiences and public policy makers. The four areas of focus within the group are competition policy; industrial economics; strategic business behaviour; the global macroeconomy and economic integration in Europe.

The Faculty Assistant plays a key role in supporting the teaching, research and administrative activities of the Economics Department. Providing assistance to assigned faculty whilst working closely with members of the administrative team, within and outside the department to provide a high-quality experience to students, faculty and staff.

Please note, this is a part-time role (28 hours per week) and during the probation period this role will require full on-site attendance. Thereafter, this role will be based on-campus 3 days per week.

Main Responsibilities

  • Support the production and distribution of learning materials for all core and elective teaching (including Virtyal/Hybrid requirements) within the department, in line with internal and external regulations.
  • Purchase teaching-related materials on behalf of faculty, as required.
  • Keep aware of defined policies, procedures and instructions to ensure the delivery of a first-class service to all stakeholders.
  • Monitor levels and order standard materials/resources, ensuring that appropriate stock levels are maintained and within budget.
  • Process faculty expenses resulting from research-related travels, using correct cost centres.
  • Process research assistance-related time sheets.
  • Purchase any research-related data or materials on behalf of faculty, as required.
  • Support organisation of internal and external meetings for faculty, conference calls and travel.
  • Collaborate with departments such as IT and Estates to ensure needs are being met.
  • Liaise as required across the School to ensure efficient information exchange and the smooth delivery of activities enabling an excellent client experience.
  • Provide support to the Economics Subject Area Manager with ad hoc projects and events as required.
  • Accurately process invoices and expense claims and input financial data into systems to support the tracking of faculty IFB and RAMD budgets.
  • Produce monthly reports on budgets for faculty.

Who we are looking for

  • Further education or equivalent.
  • May hold vocational qualification.
  • Strong communication skills and the ability to address a variety of stakeholders.
  • Good computer literacy: excellent knowledge of standard IT packages (MS Office).
  • Excellent accuracy and attention to detail.
  • High level English language skills and ability to draft own correspondence.
  • Excellent time management skills with the ability to organise and prioritise workload.
  • Good team working skills and the ability to work collaboratively.
  • Ability to interpret and apply guidelines to a specific activity.
  • Proactive approach to relationship development with colleagues.
  • Some Higher Education experience preferred.

Our commitment to driving inclusion and belonging

We are a globally reaching institution, committed to creating tangible and sustainable change in driving inclusion & belonging within our School, education and society at large. We are dedicated to creating an environment where everyone in our community feels they belong and thrive. This is a key school priority, and we want everyone who joins LBS to feel respected, welcomed, and heard.

Please note we start screening CVs and interviewing candidates from the start of a campaign. A successful candidate could progress to offer before the advertised closing date. We encourage you to apply as soon as possible if you are interested in any roles.

Competitive

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