Executive Assistant

4 weeks ago

London, Greater London, United Kingdom Barclays UK Full time

London

As a Barclays Executive Assistant, you will have an exciting chance to be accountable for delivering professional personal assistant support to Wholesale Risk Directors. The Global Functions and Enterprise Data, Wholesale Risk department (GFED – Wholesale Risk) is in charge of technology change delivery across all Wholesale Risk functions.
Barclays is one of the world's largest and most respected financial institutions, established in 1690, with a legacy of success, quality, and innovation. We offer careers that provide endless opportunity – helping millions of individuals and businesses thrive and creating financial and digital solutions that the world now takes for granted.

At Barclays, we offer a hybrid working experience that blends the positives of working alongside colleagues at our onsite locations, together with working from home. We have a structured approach where colleagues work at an onsite location on fixed, 'anchor', days of the week, for a minimum of two days a week or more, as set by the business area (or nearest equivalent if working part-time hours). Please discuss the working pattern requirements for the role you are applying for with the hiring manager. Please note that as we continue to embed our hybrid working environment, we remain in a test and learn phase, which means that working arrangements may be subject to change on reasonable notice to ensure we meet the needs of our business.

What will you be doing?

Accounting for the daily diary management for various stakeholders

Organising a range of meetings, workshops, offsite events and functions

Managing logistics for meetings i.e., catering, room bookings and VC requirements both within the UK and globally

Ensuring agenda, packs and materials are available as required prior to meetings

Arranging global travel, liaising with internal and external contacts for all bookings and meetings; arranging visas and preparing itineraries

Attending meetings as required, taking minutes and tracking actions

Ensuring expenses are processed within the relevant time frame
What we're looking for:

Previous experience as a Personal Assistant in supporting senior stakeholders

Experience in using Microsoft office, including Outlook, Word, PowerPoint, Excel and Teams

Proven experience in complex diary management and efficient note/minute taking

Business administration qualification or extensive administration experience
Skills that will help you in the role:

Excellent interpersonal skills

Exceptional communication skills

Consistent attention to detail and accuracy

Excellent time management skills
Where will you be working?In the heart of Canary Wharf, our headquarters at Churchill Place boasts onsite amenities such as; a gym, staff restaurant and deli bar, and is easily accessible by tube and bus links. With a population of around 5000 staff the atmosphere is second to none with a real buzz being created around the offices within.

#LI-Hybrid

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